QuickBooks generally allows multiple users to access companies’ data, if this is so then turning on the QuickBooks audit trail feature would be handy, read how to delete audit trail in QuickBooks.
QuickBooks is one of the best accounting software that is designed for the smooth financial management of the business. With the help of the Audit Trail, you can maintain a record of the changes made by the users to the QuickBooks organization file. In case more than one user is changing the information in QuickBooks, you need to select the check box that says “Use Audit Trail”. You must know one thing turning on the Audit trial feature will bring down the system speed.
How to Delete Audit Trail in QuickBooks
Follow above all steps to delete the audit trail…
- Start the QuickBooks application
- Search to condense data
- Follow the file path and click on the Utility tab.
- Now click on the condensed data file
- In case you are using the audit trail feature then the company data files can be accessed over the different systems.
- So, in case you want to delete the audit trail then you need to condense the files on the system where your original data is stored.
- A window will be displayed asking “What entry would you like to condense”.
- You will be accorded some options such as the date that can be used to remove or condense transactions or condense all the transactions.
- Click Next once you customize your preferences
- In a new window click Delete/Clear audit trail files.
Read more-- Super Condense QuickBooks DataFor more detailed information you can contact QuickBooks Consultant to fix or erase the audit trail in QuickBooks. They are approachable through email, live chat, and phone Consultant. The expert professional team is proficient enough to provide you with QuickBooks solutions with a minimum wait time.
FAQ’s
What do you understand with QuickBooks Audit Trail?
When it comes to keeping track of missed transactions, QuickBooks Audit Trail is a fantastic tool that works as a great savior for lost transactions. You may use this function to keep track of the changes made to the QuickBooks Data file by other users. Furthermore, as many users operate on the same register, the system becomes overloaded, making it difficult to locate missing transactions. The feature is always ON in the most recent versions of QuickBooks. It is impossible to turn it off, except for the administrator.
How QuickBooks Audit Trail works and how does this feature help us?
This function keeps track of all changes made to transactions in your data file, including additions, deletions, and updates. You can list all of these changes in a report going back as far as the audit trail function existed. These reports are massive, but tools enable you to filter them to focus on the transactions that are important to you.
The implication is that everything you do in QuickBooks leaves a trail that can be followed and traced back to you. This is useful if you really need to know what your bookkeeper has been up to.
Why is the Audit Trail important in QuickBooks software?
An audit trail is useful for verifying and validating financial, software, and business transactions by tracing selected user activities or accounting financial statements amounts back to the transaction, event source, and data access used to build or change a record. Unauthorized use, mistakes/errors, and fraud can all be detected using an audit trail.
What are the steps I need to follow to enable or turn on the QuickBooks Audit Trail feature?
Ans: In order to turn on or enable the Audit Trail feature in QuickBooks, you need to follow the below steps:
● First, go to the Edit menu and select the “Preferences” tab
● A dialog box indicates “Preferences” that are displaying on your screen
●Next, Accounting Preferences asked you to make changes that you want to
● On the left corner, use the icon bar and select “Accounting set of preferences”
● Now, move to the “Company Preferences” tab
● Make a call to QuickBooks in order to make awareness that you want to use the “Audit Trail”
● Check the check-box with the name “Audit Trail” and then hit Ok to make a call to QuickBooks to use Audit Trail
● Once done with that, QuickBooks keeps a record of the users that make modifications to your “Accounting file”.
How do I view the transaction changes in the Audit History within QuickBooks Audit Trail?
However, the Audit History serves as a record of all the modifications that are made on a specific transaction. You can find the listed information in the Audit History:
● Who has made the modifications
● When the modifications were done
● What the modifications are?
The steps will help you to view the transaction changes in the Audit History:
● First, open the transaction that you would like to look into
● Next, select the “More” tab >> Audit History
● It will open the Audit Trail feature
● Select “Show All” for an extended view and a side-by-side comparison
● At last, select the Compare tab.
