MYOB to QuickBooks Data Conversion

Let’s start our article about data migration and conversion from MYOB to QuickBooks. The few differences may induce the user to switch from any software to QuickBooks. It restricts multiple users, the employee portal is not there in the payroll module, and also some may say that it lags in user-friendliness when compared to QuickBooks.

Benefits of Converting Any Accounting Software to QuickBooks

QuickBooks Online	QuickBooks Desktop
In real time, you can collaborate with others	It has advanced inventory management
On any device, you can manage your finances, including smartphones and tablets	Easy to issue invoices in batches
User-friendly interface	You can manage multiple accounts with QuickBooks Desktop
With QuickBooks Online, you have advanced Inventory management	With QuickBooks Online you have advanced Inventory management

System Requirements to Switch Data Successfully to QuickBooks

Operating systems	Database servers	Browser requirements	Hardware and operating system requirements
Windows 11, 64-bit, natively installed	Windows Server 2022, Standard and Essentials	Disk Space: 2.5 GB of disk space	Processor 2.4 GHz minimum
Windows 10, all 64-bit editions, natively installed	Windows Server 2019, Standard and Essentials	_	RAM (workstation)  8 GB minimum, 16 GB recommended
Windows Server 2022, Standard and Essentials	Windows Server 2016, Standard and Essentials	_	RAM (server)             1-5 Users: 8 GB 10 Users: 12 GB 15 Users: 16 GB 20+ users: 20+ GB
Windows Server 2019, Standard and Essentials	_	_	Disk Space  2.5 GB of disk space
Windows Server 2016, Standard and Essentials	_	_	Windows   North American version of Windows

What Data Convert from Current Accounting Software to QuickBooks Desktop

Account Lists	Customer Lists	Employee lists	Inventory/Item Lists
Vendor Lists	Balance Sheet	Trial Balance	A/R Aging detail

Steps to Data Conversion from MYOB to QuickBooks

If you have decided to transfer your accounting data from MYOB to QuickBooks, then do not stress, you just need to follow the steps below in the same order to achieve seamless and easy migration.

Export Data in Excel from MYOB

Step 1. Export Account list

• Open MYOB > File> Export data> Accounts.
• There are some differences in account types between MYOB and QuickBooks.
• You will have to open the export data in Excel and update the Account types as per the QuickBooks, for example, the cost of sales in MYOB would be the Cost of Goods sold in QuickBooks.

Step 2. Export Customer/ Vendor list

• Export the vendor and customer list from MYOB and make modifications as required for importing the data to QuickBooks.

Step 3. Export other Reports and Items

• Export other reports like accounts receivable and payable reports, transactions reports, Inventory details, Invoices, Bills, etc.

Import Data MYOB to QuickBooks

Once you have exported all the relevant reports from the MYOB in Excel format, you can follow the steps below to import the data from MYOB to QuickBooks. But before initiating the import of the data, you need to create a backup of the export data on the local drive of your computer with a different name for easy identification.

Step 1. Install the QuickBooks Desktop on your system

• In the beginning, Download QuickBooks Desktop.
• Open the downloaded file called “QuickBooks.exe”.
• Follow the instructions that appear on the screen.
• After reaching the License Agreement window, you have to read and accept all terms & conditions.
• At last, enter the Product and License number in the given field.
• Choose the NEXT option to finish the program.

Step 2. Import Files

• Open QuickBooks and then go to Files.
• Then click on Utilities, choose Import, and finally click on Excel files.
• Now you can open the MYOB export data files that you have saved for import purposes.

Step 3. Select Data

• Now select the type of data, and QuickBooks will open an Excel sheet.
• Enter all the information that you want to import, and click on “Add my data now”.

Step 4. Verify Data

• After the above step, check and verify if the data imported in QuickBooks is as per your expectations, and then click on Close.

Step 5. Final method

• To import the chart of accounts, you need to click on List > Chart of accounts > Account > import from Excel.
• Then select the modified Excel export file created earlier; you can change the mapping names in this step as well.
• After the successful import of data, click on Save.

If the above steps are not able to transfer data from MYOB to QuickBooks, you can always dial a QuickBooks Consultant toll-free number that will help you.

Frequently Asked Questions