You must be facing the issue of slow processing of your QuickBooks application. This can be due to the “QuickBooks File too Large in Size“. Though, there is no defined limit for the size of your QuickBooks file. But if you exceed the limit of 150MB in QuickBooks Pro and Premier and 1GB in QuickBooks enterprise, then you are treading in the slow processing, lag time zone. You can use the following options that you can use to reduce or manage the size of the QuickBooks file that are too large to handle.
Upgrading QuickBooks to the Enterprise Version
If you are using QuickBooks Pro or premier version, then you can upgrade it to the QuickBooks enterprise version. But if you have affordability or other issues you can try to first clean up your current version of QuickBooks Pro or premier. For this, you can look into the below details.
Reduce the Size of your QuickBooks File
There are several options available that you can use to reduce the size of your QuickBooks file before updating the QuickBooks version. So, if you want to first use the clean-up feature for your QuickBooks pro or premier version then you can do the same by choosing one of the below options.
QuickBooks “Clean up Data” Feature (Condense Past Years)
By using the QuickBooks “clean up company data” feature, you can condense the past years. This particular option will replace the number of transactions of past years with a smaller journal entry. Your past details will be gone, but the P&L and balance sheet will be there. Also, please ensure to create a backup data file that you can access at any point in time in the future for details of transactions.
QuickBooks “clean up data” Feature (Remove all Transactions)
In this feature, you can use the same clean-up data feature and create a company file by removing all the transactions. All the vendor/ customer list will be there and other items list will also be there. You will have to then create opening balances for the accounts from a specific date, including invoices, bills, inventory, and bank accounts. But this will require QuickBooks as well as accounting knowledge and experience.
Brand new Company File
You can also go for creating a brand-new company file as a last resort, but it will require you to create opening balances for all the accounts and recreate your item lists. Though this is not always the best option, it has its relevance in the following situations:
- The current data file is too old and too large to handle.
- The database is corrupted and is impossible to fix. For the repair of the data files, you can send it to our support team as well before going for this option.
Hopefully, one of these options would resolve your QuickBooks data file size issues. But in case you have any further queries, you can call a toll-free number and QuickBooks technical support team will help you.