Create and Print Supplier Remittances in Sage 50 Cloud Accounts

This article has been compiled for users who wish to create and print supplier remittance in Sage 50 Cloud Accounts. But before it will be described how users can create a supplier remittance in Sage 50 software.

It will first be discussed what a supplier remittance is, and what purpose it serves. After that, the ways to print a supplier remittance will be discussed in detail, followed by how users can also email the remittances through the Sage 50 Cloud Account. Users who wish to understand all the aforementioned information can continue to read this article as all the information will be discussed in depth.

What is Supplier Remittance?

Before users can move on to creating a supplier remittance in Sage 50 Cloud Accounts, the user must know what remittance advice is supposed a supplier is providing some goods or services to a customer. The supplier will also create an invoice that details the goods or services that the supplier had provided to the customer, and the supplier is also responsible for requesting the payment in return through this invoice as well.

The remittance advice provides proof that the customer has successfully made the payment to the supplier for the goods or services that they took from the supplier in the first place. It may seem redundant to people, but the supplier remittance advice provides an additional layer of clarity and security.

The phrase “remit a payment” signifies the fact that the payment has been sent back to where it came from. The remittance advice provides clear evidence of the fact that a payment has either been made or is in the process of being made by the payee.

The business supplier remittance advice includes the following details.

• Names of the payer and payee name and their contact details
• How the payment was made, the date of the payment, and the amount that was paid
• Invoice date, invoice number, and amount paid by invoice number (or payroll period)
• Amount of any credit issued with identifying credit number(s) and expected receipt date (if not immediate).

Tips to Create a Supplier Remittance in Sage 50 Cloud Accounts

Through Sage 50 Cloud Accounts, users can set up the automatic generation of supplier remittances every time the user adds a supplier payment. Users who do not prefer this option can also create a remittance for the payments that the user will choose themselves. That being noted, users are required to set their desired preferences in the Sage 50 Cloud Accounts application.

Following are the Steps to Set Desired Preferences in the Sage 50 Cloud Accounts application

• The first thing go to ‘Settings’ and then select the option titled ‘Bank Defaults’.
• The next thing that the user needs to do is that they need to enter their preferences in the menu that will be in front of them.
• If the user wishes to have a remittance generated automatically every time a supplier payment is posted, then the user must set the setting to ‘Always Create Remittance’ by selecting the relevant check box.
• After making the appropriate selection, the user can simply press ‘OK’, and their preferences will have been saved by the Sage 50 Cloud Accounts application.

After the user has successfully updated their preferences regarding the generation of the remittances, the user can then move on to creating a remittance in Sage 50 Cloud Accounts.

Following are the steps to Create a Remittance in Sage 50 Cloud Accounts

• The first thing that the user needs to do if they wish to set their desired preferences in the Sage 50 Cloud Accounts application is that the user must click on ‘Bank Accounts.
• Select the bank account through which the user wishes to pay their dues to the supplier.
• After selecting the appropriate bank account, the next step that the user must complete is that they must click on ‘Supplier Payment’. Alternatively, the user can click on the ‘Payments’ drop-down, and then select ‘Supplier Payment’.
• Now, the user is required to enter the supplier payment details as the user has them.
• If the user has set their preference to generate supplier remittances for the payments that they choose themselves, then the user has to press ‘Create Remittance’.
• Finally, the user can press the ‘Save’ button, followed by clicking the ‘Close’ button.

After completing the aforementioned steps, the user will have successfully generated a remittance. If the user wishes to view this remittance that they just generated, then the user will have to navigate to the ‘Bank Accounts section.

View this Remittance

In the ‘Bank Accounts’ section, the user will further select the ‘Remittances’ option. If the user is unable to locate the ‘Remittances’ option in the ‘Bank Accounts’ section, then the user can also find it in the ‘Payments’ drop-down menu.

Tips to Print or Reprint a Supplier Remittance in Sage 50 Cloud Accounts- Invoice, Payments

Users can print a supplier remittance from an invoice, or users can also print or reprint a supplier remittance from a payment that they have made. Furthermore, the users can also print remittance advice from a purchase payment.

Following are the steps to print a supplier remittance from an invoice

• The first thing goes to ‘Purchases’.
• Users must look for the option titled ‘Purchase Invoices’, and click on it when they locate it.
• Now the user will see a list of their invoices. The user must select the relevant invoice.
• The next thing that the user must do is that the user needs to click on ‘Record Payment’, and then the user needs to enter all the payment details as the user has them.
• Now, the user is required to click on the ‘Print remittance advice’ checkbox, and then the user will need to click on ‘Record’.
• In this window, the user can choose if they wish to print, email, or save the remittance advice through the menu bar in the browser.
  • If the remittance advice does not open in a new window, then this would mean that the user has blocked pop-ups from Sage.
    • To fix this, the user will either need to turn off the blocker that is blocking the pop-ups, or the user will have to grant permission to Sage to open pop-up windows.

Following are the steps to print or reprint a supplier remittance from a payment

• The first thing go to ‘Banking’ and then select the relevant bank account by clicking on it.
• Then user will need to scroll down to find and view the ‘Activity’ tab. 
• Once found, the user will then need to look for the relevant supplier payment and click on it when the user successfully finds it.
• Now, the user will be able to see a button titled ‘Save’, with a downward pointing arrow next to it.
• The user needs to click on this arrow, and then they will be able to see an option to either ‘Print remittance’ or ‘Email remittance’.
• The remittance advice will open on the user’s screen in a new window.
• In this window, the user can choose if they wish to print, email, or save the supplier remittance advice through the menu bar in the browser.
  • If the remittance advice does not open in a new window, then this would mean that the user has blocked pop-ups from Sage. 
    • To fix this, the user will either need to turn off the blocker that is blocking the pop-ups, or the user will have to grant permission to Sage to open pop-up windows.

Following are the steps to print remittance advice from a purchase payment

• The first thing is to ‘Banking’.
• Select the option titled ‘New Entry’, and after selecting the option titled ‘Purchase/Payment’.
• Now, there are two routes out of which the user may pick one to proceed forward. These routes are
  • The first route that the user can choose to follow is that within the ‘Supplier Payment’ tab, the user can enter the details of the payment as normal.
  • The second route that the user can choose to follow is that the user can click on the ‘Customer Refund’ tab, and then enter the details of the refund as normal.
• Now, the user will be able to see a button titled ‘Save’, with a downward pointing arrow next to it. The user needs to click on this arrow, and then they will be able to see an option to either ‘Print remittance’ or ‘Email remittance’.
• The remittance advice will open on the user’s screen in a new window. In this window, the user can choose if they wish to print, email, or save the remittance advice through the menu bar in the browser.
  • If the remittance advice does not open in a new window, then this would mean that the user has blocked pop-ups from Sage. 
    • To fix this, the user will either need to turn off the blocker that is blocking the pop-ups, or the user will have to grant permission to Sage to open pop-up windows.

Tips to Email Remittance to Suppliers from Sage 50 Cloud Accounts

Users are permitted to email their remittances to suppliers through Sage 50 Cloud Accounts. Following are the steps that users must follow if they wish to email their supplier remittances through Sage 50 Cloud Accounts.

• The first thing goes to ‘Bank Accounts.
• Then user is required to select the option titled ‘Remittances’.
  • If the user is unable to find the ‘Remittances’ option in the ‘Bank Accounts’ section, then it means the user is using the software in Windowed mode.
• If that is the case, then the user can find the ‘Remittances’ option in the ‘Payments’ drop-down menu.
• The next thing that the user must do is that the user needs to click the remittances that they wish to email. When clicking on the remittances, the ones selected will turn blue.
• Then, the user can click on ‘Print Remittances’.
• Now the user needs to select the ‘A4 Remittance Layout -Plain Paper (Print or Email)’.
• In the ‘Output’ selection, the user is required to choose ‘Email’, and then they will need to click ‘Run’.

FAQ’s