QuickBooks is a software providing accounting support to businesses. It not only helps in managing transactions but also assists in making essential strategic decisions for company growth. However, despite its multiple features and facilities, it often meets with errors that can hinder your performance and productivity. One such error is a QuickBooks business validation error that halts the progress of a business account in QuickBooks and obstructs growth.
This article will give you insights into the reasons and solutions associated with QuickBooks account validation errors. So, let us learn about it!
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ToggleAll businesses require validation of their business accounts so that you can assess potential rewards and risks related to your company before making any significant commitments. An error in the business account validation can stop your progress in QuickBooks. Users are unable to make changes in different software platforms synced with QB. Several reasons are causing this error to occur.
Check the lists below for the reasons behind the QB account validation error.
The causes of the QuickBooks business validation error are all listed below.
Business validation occurs while you process your request
It can occur when you change any revenue software plan synced with QuickBooks.
Tax code mapping
If there are changes in the QuickBooks tax code and your preferred revenue management platform maps to it, then the business validation error can occur.
QuickBooks multi-currency
QuickBooks multi-currency can be a complex feature as it cannot be undone once activated. If you are using multi-currency in QB, any difference in customer currency and incoming orders can lead to this error.
Same account type and location
In some countries, QuickBooks does not allow multiple accounts of the same type that belong to the same location. This results in this error appearing.
Unexpected internal error
The error appears when the same Accounts Payable/ Accounts Receivable accounts have multiple lines in the transactions. An overload of information can lead to this problem.
Error during the calculation of tax
Sometimes developers try to override the tax calculated by QBO with a new value. This action can cause this error to occur. Intuit-generated tax amounts can differ from the tax amount that a developer wishes to provide. However, while changing this value, developers must provide a value that meets the requirements of QBO. Otherwise, the business validation error while calculating tax will occur.
Changes in the TaxCode utilized for a line to another TaxCode can cause this error as well.
Error due to lack of a sales tax rate of transactions before saving them
Making required changes in transactions before saving is significant. Therefore, sales tax rates should be noted before saving the transactions.
Error due to a lack of GST/HST rate in transactions before saving them
Same as the above, developers must take note of the QuickBooks GST or HST rate in transactions before saving the changes.
Error due to non-selection of the supplier name in the Name Field while choosing Creditors
In case of a missing EntityRef in the JournalEntryLineDetail field, the chances of this error appearing on the screen are one hundred percent. In other words, the lack of selection of suppliers in the required field causes this error.
Error caused by the non-selection of customers in the Name Field while selecting Debtors
It is the same as the above, where there is a need for a name in the EntityRef in the JournalEntryLineDetail field. Otherwise, this error will appear again.
Lack of mention of specific customers for the Tax Exemption Reason
In case the developer did not pass the TaxExemptionReasonId when they make a customer non-taxable, this error can appear.
When the type of name assigned to a transaction is wrong
The types of names assigned to transactions include employee, vendor, and customer. This error happens when the IDs in references are invalid.
The solutions to fix these problems are provided in the next section.
May be helpful– Find QuickBooks Validation Code
The list of solutions to resolve QuickBooks business validation errors is as follows:
It is essential to set TotalAmt with a valid transaction amount within the request payload for transactions like Payment or BillPayment.
Tax code mapping
In this case, the developers should follow the given steps:
QuickBooks multi-currency
To fix this problem and find a currency code,
In case an account object is created under a category with the purchaseLocationRequired attribute compatible with the master category list, the system will not allow more than one account in the same location.
Similarly, for an account created under the category with both the purchaseLocationRequired attribute and the vatCodeRequired attribute compatible with the master category list, the system will refuse to create another account with the same location and VAT code combination.
As mentioned earlier, numerous lines in the transactions against accounts payable or accounts receivable can halt the process. To avoid the Unexpected error, rolling up all the lines for a certain accounts payable/accounts receivable account into a single line is essential.
This issue has different solutions for US and non-US companies.
For US companies where AST is enabled
For non-US companies
Note: Each line item must have a particular TaxCodeRef. If the TaxCodeRef for a line item causes two line items with the same TaxCodeRef, these must be combined into one.
Developers using the default API Explorer can face this issue. The default body can be used for a non-taxable Invoice for a US company; however, it will not work for non-US businesses. These companies will be required to have a `TaxCodeRef` in the SalesItemLineDetail field.
The developers must use `TaxCodeRef` for managing their activities if they are a non-US company. On the other hand, US companies with ‘NON’ and ‘TAX’ codes can carry on with their actions.
To avoid this error, the developer must have a customer in the Name Field while the line item references an A/R account. In other words, refer to a customer entity in the EntityRef field.
Like the above solution, the developer must provide a Vendor in the Name Field while the line item references an AP account. It means entering a vendor name in the EntityRef field.
Passing the TaxExemptionReasonId when making a customer non-taxable is significant to avoid this error. You must pass the TaxExemptionReasonId while setting the field Taxable to false.
The ID references should be the same as those of the transaction details. Therefore, when a payload includes a ‘VendorRef’, it is essential to note whether the corresponding ID in the field is also a Vendor ID. This matter is the same as other types, which are Customer and Employee.
May be helpful– QuickBooks Validation Code Generator
QuickBooks delivers several features that enable users to have excellent account information and support to make important business decisions. The features of the software are effective but also contain certain errors. The QuickBooks Account validation error is a nasty one that halts all transactions and progress of a company.
This article provides detailed information regarding the causes of this error and the best possible solutions. If you find it difficult to understand, feel free to contact our certified QuickBooks Proadvisor experts and clear your doubts.
