QuickBooks License Error

QuickBooks license error indicates that the number of users permitted to access the application has exceeded. When you are sharing your application with others and all of them login into the system at the same time then you may encounter this error.

What is QuickBooks License Error

This license error occurs after you register, subscribe, or sync data in QuickBooks Desktop accounting software. The problem you may face within the system comes with the message.

Error: The validation code is incorrect or the service is temporarily unavailable when activating the QuickBooks.
Error: You cannot use Online Banking because QuickBooks is not registered.
Error: You must subscribe to the accountant's copy file transfer service.
Error: The sync license data online option is grayed out.
QuickBooks License error: You have exceeded the maximum number of users who can access the company at one time”.

Causes of QuickBooks License Error

• The number of workstations is opened more considering the licenses purchased.
• The workstation demands to be rebooted as a log file gets stuck.
• Damaged file used for verification of licenses.
• Corrupt/Damaged QuickBooks Desktop installation.
• Firewall blockage or security software blockage at client workstation from the server.

How to Fix QuickBooks License Error

The error here is not that of a complicated thing that you won’t be able to resolve. Here are the simple steps that you would need to take to fix this issue.

Step 1: Sync License Data Online

• Go to help -> control my license -> Integrate license data online -> Click ok
• Go to help -> control my license -> purchase license for extra order
• Confirm the number of licensed users

Step 2: Shut Down all Workstations

• Shut down QuickBooks Point of Sale for Desktop by Go to File -> Exit.
• Following the above step fails to free up the licenses and then reboots all workstations. It is essential to reboot.
• Rebooting all workstations fails to resolve the issue and then moves to the next step.

Step 3: Clear the Contents of the Entitlement Data folder

• Go to QuickBooks Point of Sale for Desktop servers -> Click on Start -> choose Open Windows Explorer.
• Click on Organize -> choose Folder and Search Options.
• Pop /Click the View -> Choose Show hidden files and folders -> clear the checkbox for Hiding system operating files.
• Click Yes -> click OK.
• Windows 10, 8, 8.1, 7, and Vista: C: Program DataIntuitEntitlement ClientXX (where XX refers to the highest number of versions you see)
• Press CTRL + A + Delete -> click Yes on the pop-up message.
• Open QuickBooks Point of Sale for Desktop and complete the registration process again.
• In case your QuickBooks license error is not resolved move to the other step.

Step 4: Rename the WSActivity file

• Go to C: Program DataIntuitQuickBooks Point of Sale XXIni
• Click WSActivity -> Select Rename.
• Enter OLDWSActivity -> click anywhere -> Save
• Open QuickBooks Point of Sale for Desktop, If you still see the error, try Solution 5.

Step 5: Set Internet Security & third-party firewalls to Allow Access

• POS firewall configuration files, ports, and paths
• Troubleshoot connectivity tool.

Step 6: Uninstall and Reinstall QuickBooks POS for Desktop

• Reinstall the QuickBooks POS application for Desktop on the server computer.
• Update to the most current release.
• Go to Help in POS software -> Handle my license -> Sync license data online -> Click OK.
• Select Help -> Control my license > Buy an additional user license.
• Find out the number of Licensed Users and verify its authenticity.

Other QuickBooks License, Validation, and Registration Errors

This error comes up when your try to register, subscribe, or sync your data in QuickBooks Desktop.

➤ QuickBooks validation code is incorrect or service is temporarily unavailable when activating: When you enter your QuickBooks desktop product and license numbers, or activation code.

QuickBooks validation code is incorrect. Please verify and number and reenter again.

QuickBooks service is temporarily unavailable. Please try again later.

QuickBooks license or product numbers entered incorrect. Please check the numbers carefully.

➤ You can not use Online Banking due to QuickBooks is Not Registered:

This error comes up when your try to reconnect your bank account to QuickBooks Online.

➤ QuickBooks Sync License Data Online option is grayed out:

This error comes up when your try to sync license data. QuickBooks programs need to be open or active to communicate out to their license server.

Error Message:

“There was a problem in synchronizing your QuickBooks license data with intuit”

In case the above steps recommended by Intuit don’t work, attempt uninstalling and reinstalling QuickBooks POS Desktop on the client workstations.