Let us go to the end of this text to have a better understanding and knowledge of everything related to this data convert from Sage 50 to QuickBooks Online. But first, consider what can and cannot be modified.
Nothing tops the well-known names like Sage 50 and QuickBooks Online when it comes to the best accounting software. Over the years, both foundations have refined and launched several versions of their accounting systems, ranging from desktop-based offline software tools to cloud-based solutions.
Table of Contents
ToggleBefore beginning the process of converting data to QuickBooks from Sage 50, one should be aware of the most sensitive and delicate useful understanding. Take a look at the list below for a full breakdown of what may and cannot be converted.
Keep in mind the following items that can and cannot be converted before starting with the converting procedure.
Transitioning from Sage 50 to QuickBooks Online is significantly easier than most people believe. Let’s have a look at how simple it is using the following tutorial. Before we proceed with the actual procedure there are a few important and mandatory things to be done right ahead of the conversion process. Let us take a look at how to convert from Sage 50 to QuickBooks Online and what to do.
Creating a Sage 50 backup is the most crucial part. You must back up your firm’s data files frequently in case information is accidentally destroyed or corrupted. You can then retrieve your data if necessary.
Here’s how to create a Backup of Sage 50 Data, follow the steps with accuracy to avoid any data loss or corruption in any data file.
The following points are to be taken care of in terms of the preparation before Sage 50 to QB Conversion.
There are some tasks you must do and others that are optional before sending your Sage 50 file to Dataswitcher for conversion. Although optional chores don’t apply to everyone, we nonetheless advise that you review them in case they do.
We do not advise changing your Sage 50 file in the middle of tax season. Planning your conversion for the conclusion of your current period or a future period is advised. You should file your taxes based on information in your Sage 50 file at the end of the tax period before beginning a new period in QuickBooks Online.
Poor quality data conversion will lead to problems with QuickBooks Online later. You must verify the integrity of your Sage 50 file to reduce the risk of this occurring. By doing the steps listed below, you can do this in Sage 50:
Before you start the conversion, any inconsistency that Sage 50 reveals must be fixed.
Account IDs, which Sage 50 refers to as account numbers, are ranges. Verify that all account numbers are inside your chart of accounts’ acceptable range. If they are not, Dataswitcher won’t be able to tell, when converting your file to QuickBooks Online, whatever account type the account number belongs to (such as Profit & Loss or Balance Sheet).
Make sure the account number that will be used to reconcile your profit and loss accounts at year’s end has not been altered from its default setting. If you don’t, when those entries are converted in QuickBooks Online, they will be duplicated, which will throw your accounts out of balance.
Cleaning up account numbers (referred to as Account IDs in Sage 50) that are unlikely to be used in the future is a good idea. Make sure to review and assign the appropriate account to any transactions in your suspense account, which is used when there isn’t an obvious account for the transaction.
Any credit notes and pending payments on accounts should be matched with the respective invoices. If you do not match these, journal entries will be imported and must be matched after conversion. Although the balances will be accurate, it’s also conceivable that some entries in your converted historical AR & AP in QuickBooks Online will appear in the wrong column.
Check the balances in the general ledger as of the conversion date by running your Aged AR & Aged AP reports. If not, take care of any errors and, if necessary, do a file integrity check in Sage 50.
Sage 50 requires a complete reconciliation of your tax accounts. Otherwise, it will be challenging to check whether the conversion was successful.
You are in charge of reviewing the outcomes once your conversion is complete. Before your conversion, you must run the following reports in Sage 50 and download a copy of them.
Dataswitcher will convert everything to your local currency if the option to display foreign currencies is enabled while extracting the trial balance.
We advise renaming this backup file PRE_CONVERSION.PTB if you haven’t yet cleaned up your Sage 50 file. Using the filename PRE_CONVERSION.001 is advised if your Sage 50 file has already been cleaned up. If you need to get in touch with QuickBooks Online assistance, we’ll use either of these file names.
If you are unsure of how to build a backup of your Sage 50 file, please contact Sage Help.
You should also make a copy of the following documents and preserve them securely for auditing purposes:
If you decide to do this, be careful to finish the preceding step (create a backup of your Sage 50 file) first. Sage 50 files are susceptible to corruption over time, just like any locally stored data file. You must clean up your file if you think it might be corrupt before sending it to Dataswitcher.
You should rebuild the data file if Sage 50 password authentication is giving you problems. If you have any questions about how to rebuild your data file, please get in touch with Sage support.
You need to compress data and all data files after the rebuild is finished.
As we will use this file name if you contact QuickBooks Online support, create another backup and name it DS_CONVERSION.001 (this is the file that will have your most recent changes and is cleaned up).
There are some activities in QuickBooks Online that you must finish before submitting your Sage 50 file to Dataswitcher and others that are optional. Even if optional tasks may not apply to you.
Once you start the conversion process, there must be no previous transactions in your QuickBooks Online file. If your company does have data, you must remove it from QuickBooks Online before sending your Sage 50 file to Dataswitcher.
Before your conversion, QuickBooks Online shouldn’t have had Sales Tax activated. You will need to remove your QuickBooks Online data if it has been activated.
QuickBooks Online may ask you to link your bank and credit card accounts when you first log in. Please wait to perform this until the post-conversion checklist instructs you to do so.
You should enable multi-currency in QuickBooks Online if you use multiple currencies in Sage 50. Be sure to enable multi-currency after deleting your QuickBooks Online data if you intend to do so, as doing so will reset your settings.
The tracking of classes & locations in QuickBooks Online should be enabled if you use departments and projects in Sage 50. Be sure to enable multi-currency after deleting your QuickBooks Online data if you intend to do so, as doing so will reset your settings.
You will have a file named DS_CONVERSION.001 (not PRE_CONVERSION.001) if you have finished all the pre-conversion checklist items for Sage 50 and QuickBooks Online. You will send this file to Dataswitcher. You must fill out the online form on our website to send your file to Dataswitcher. You will be taken to the Dataswitcher conversion wizard by doing this.
The steps below are what the Dataswitcher conversion wizard will walk you through.
You will be prompted to: on the Dataswitcher conversion wizard’s first screen.
Select Let’s do it when you’re prepared.
You must provide the following details:
Next or sign in using your Intuit ID are available.
Select Continue after choosing the Pro plan.
The data that will be converted by default is shown in Dataswitcher along with additional additions that are optional. Choose the appropriate option if you want to add any optional extras to your conversion.
To continue, click Confirm.
Check the boxes to show that you have finished all pre-conversion requirements, such as:
By clicking Browse on the computer, choosing your Sage 50 file, and then selecting Open when all checkboxes have been checked, you can upload your Sage 50 file.
For your file to upload, click Confirm.
To make sure that QuickBooks Online is prepared to receive your converted data, Dataswitcher will start reviewing your account settings right away. Please wait; this typically takes a few minutes. Do not shut off your browser during this time.
Select Start to begin sending your Sage 50 file to Dataswitcher after this is finished.
Dataswitcher verifies that they have started the conversion process for your data, and they will give you a URL that you can type into your browser at any moment to check the conversion’s progress.
Additionally, you will get an email confirming that you got your Sage 50 data file. You can examine the progress of your conversion at any time by clicking a link that will take you back to the Dataswitcher conversion wizard.
You must check and approve your conversion before utilizing QuickBooks Online. Some of the tasks that are required and optional for reviewing your file are listed below. Although optional chores don’t apply to everyone, we nonetheless advise that you evaluate them in case they do.
You will get an email from Dataswitcher with the subject line Your conversion is ready to review after your data has been converted. You have 72 hours to review and approve your conversion from the date and time of receipt. Dataswitcher takes over approval after 72 hours. Selecting Review conversion will send you to the Dataswitcher conversion wizard, where you can review your file.
Register with QuickBooks Online. After that, review your conversion using the procedures outlined in the following sections of this article. When you are satisfied with your conversion, please:
Mark up your transactions in QuickBooks Online as reconciled to reflect the bank reconciliation you performed in Sage 50 before conversion before integrating your bank or credit card accounts. Connecting your bank or credit card accounts is discussed later; don’t do it now.
You had the choice to ask Dataswitcher to convert your company’s contact information (address, phone, email, etc.) for you when you uploaded your file. You just need to check it for accuracy if you chose this. If not, you must do so right away.
To enter your company information:
Run the following reports in QuickBooks Online by This Fiscal Year or This Year and compare them with the reports you previously exported from Sage 50. Note that QuickBooks Online reports on specific days, whereas Sage 50 reports on periods. Use the dates Sage 50 provides for the end of periods when checking your conversion in QuickBooks Online.
| QuickBooks Online report | Sage 50 report to compare it with |
| Balance Sheet | Balance Sheet |
| Trial Balance | Trial Balance |
| Accounts Receivable Aging Summary | Aged Receivables |
| Accounts Payable Aging Summary | Aged Payables |
| Profit and Loss | Income Statement |
If you collect sales tax, enable sales tax in QuickBooks Online and check the accuracy of the sales tax balances there. Keep in mind the limitations placed on the Sage 50 conversion service in terms of Sales Tax.
You must access the Sales Tax Liability Report in QuickBooks Online and compare it with the Taxable / Exempt Sales report in Sage 50 to check your sales tax amounts.
We requested that you balance your transactions in Sage 50 before transferring your data to Dataswitcher in the pre-conversion checklist for Sage 50. There needs to be a record of that reconciliation in your QuickBooks Online file. To fix this, you must mark all transactions that occurred before the conversion date as reconciled so that only subsequent transactions will be taken into account.
To do this, you have to launch QuickBooks Online’s bank reconciliation process, and when prompted, follow these steps:
All transactions that were converted from Sage 50 are now recognized as reconciled by QuickBooks Online.
If you have manual journal entries in the AR and/or AP accounts in Sage 50, as described in the limits of the Sage 50 conversion service section, these transactions will be shown in suspense customer and/or vendor accounts in QuickBooks Online after conversion. These journal entries should be connected to the corresponding bills and invoices. This will impact your trial balance if you don’t do it.
You can start using QuickBooks Online as soon as you have reviewed, checked off, and authorized your conversion on the post-conversion checklist.
Now that we know what we might be able to convert, let us not waste any time and go right into what we need to accomplish first. Consider the System Requirements for converting from Sage 50 to QuickBooks Online.
The above-presented information has effectively guided you through the entire concept of Convert from Sage 50 to QuickBooks Online. All the optimum advantages and their unique and individual features are listed in this article.
If you are still facing any issues or have any doubts convert from Sage 50 to QuickBooks Online concerning the above-listed information you can connect with our QuickBooks Online help team.
You will want the assistance of a third-party conversion firm to transfer your data from Sage to QuickBooks Online. Our data migration partner, Dataswitcher, is on hand to support you during the changeover.
You have to click Export
Then you have to browse to where you want to save the file
Now you have to enter a file name and then you have to file type
You have to click Save
After that, you have to click Report to Excel
Sage 50 Accounts v23. 1 or below and then you have to click Excel.
A few things, one shall bear in mind, are as follows:
● The QuickBooks Database and Sage 50 related files should be stored on the computer’s hard disc.
● To make the conversion possible, Sage 50 should be installed on the same computer as the QuickBooks program.
● The process’s conversion tool cannot be used for cross-region conversions.
First, you have to go to Company
Then you have to choose Export Company File to QuickBooks Online.
Now you have to select Start your company and then you have to choose the QuickBooks Online that you want to replace with the company file.
Yes, it is very much possible to do so. Here’s how to do it:
● First, Select a blank check next to Deposit (USD).
● After that, proceed to hit on Yes and all.
● Finally, Next to Save for later, select the dropdown and select Finish Now.
When the users generate a password, ensure sure it is no more than 8 characters long. The new password has an 8-character maximum, and exceeding it will cause the conversion tool to malfunction.
Yes, fortunately, it is possible to set a Fiscal month in QBO, here’s how to do it:
● First, the option advanced.
● Then, on the appeared screen, in the Accounting section proceed to select the first month of your fiscal year.
● Then, hit on Save and Done.
To do so, tickmark the below-mentioned checkboxes:
● Completed tax reporting in Sage 50.
● Extracted all required reports from Sage 50 as described in the pre-conversion steps.
● Verified that you are using the accrual accounting method.
● QuickBooks Online has been reset.
● Reconciled all accounts in Sage 50.
● Extracted all open invoices and credits from Sage 50.
● Read and understood the limitations of the Sage 50 conversion process.
