Mapping a Network Drive to Access Sage 50, 100 and 300 CRE

Q: Can I map multiple network drives for Sage 50?

Yes , you can map multiple network drives if you need to access different Sage 50 company files or data from various network locations. Simply repeat the mapping process for each drive.

Mapping a network drive in Sage 50 is the process of connecting and accessing company data stored on a network server from within the Sage 50 accounting software. This enables multiple users to collaborate and work with the same company files, improving efficiency and data accessibility.

Mapping a network drive is essential for businesses with shared data resources, allowing seamless integration of Sage 50 into the network infrastructure. Sage 50 users can map network drives on various Windows operating systems, making it a versatile solution for businesses of all sizes.

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How to Map a Network Drive to Use Sage 50 Software?

Mapping a network drive allows you to access shared folders or resources on your network. Follow the steps below to map a network drive based on your Windows version.

Map a Network for Windows 10 and 11

Press the Windows key and ‘E‘ together to open File Explorer.
Click on “This PC” in the left panel.
Along the top menu, click “Map Network Drive.”
Choose a drive letter for the network drive and click “Browse.”
Select the computer you want to map to and the shared folder, then click “OK.”
Click “Finish” to complete the mapping.

Map a Network for Windows 8 and 8.1

(Note: Windows 8 is no longer supported. It is recommended to upgrade to a supported operating system like Windows 10 or 11.)

From the Desktop, double-click the “Computer” icon.
Click the “Map Network Drive” button on the standard toolbar.
Choose a drive letter from the drop-down menu.
Click “Browse” next to the Folder field to select the shared network folder. Alternatively, you can manually enter the folder path.
Select “Reconnect at sign-in” if desired.
If prompted, enter your login credentials to access the folder.
Click “Finish” to complete the mapping.

Map a Network for Windows 7

(Note: Windows 7 is no longer supported. It is recommended to upgrade to a supported operating system like Windows 10 or 11.)

Press the Windows key and ‘R‘ to open the Run dialog.
Enter ‘\\server name’ (replace ‘server name’ with your server’s computer name) and click “OK.”
If prompted for a password, follow the instructions for password entry.
Right-click the Peachtree folder (shared folder) and select “Map network drive.”
Choose a drive letter and ensure “Reconnect at login” is selected.
Click “Finish” to complete the mapping.

How to Map a Network Drive on Your Workstation to Use Sage 300 CRE

When mapping a network drive, it’s essential to follow these guidelines for a successful connection.

The drive should be mapped to the Timberline Office folder, located just above the 9.5 folder on the server.
Always use a valid UNC path, like ‘\\SageServer\Timberline Office,’ and avoid using IP addresses or fully qualified domain names.
Incorrectly mapping a drive can lead to issues in the future.

Why Mapping Matters

Mapping a drive establishes a dedicated connection to the server, allowing access to shared resources. In Sage 300 Construction and Real Estate, the server’s default shared location is ‘C:\ProgramData\Sage\Timberline Office.’ In older Windows versions, this location was ‘C:\Documents and Settings\All Users\Application Data\Sage\Timberline Office,’ but it’s no longer supported.

A correctly mapped drive should display the application folder, like ‘9.5,’ as a subfolder under the mapped drive letter. For example, within the mapped drive, you should navigate from ‘9.5’ to ‘Accounting’ and then ‘Wininst.’ If you only see the ‘Accounting’ folder, it means you’ve mapped directly to ‘9.5,’ and this can lead to error messages when setting up workstations for Sage 300 CRE software.

How to Map a Drive for Sage 300 Construction and Real Estate

On your workstation, open Windows Explorer or My Computer.
Go to the Tools menu and select “Map Network Drive.” If the Tools menu isn’t visible, press the Alt key on your keyboard until it appears.
Choose a drive letter for the mapped drive.
In the Folder field, enter the server and share name in the format ‘\\servername\sharename.’ By default, this will be ‘\\servername\Timberline Office,’ but you should verify on the server that the Timberline Office share points to ‘C:\ProgramData\Sage\Timberline Office.’ You can also click [Browse] to locate the resource. Ensure that the folder is one level above the application folder. For example, if the path is ‘\\servername\Timberline Office\9.5\Accounting,’ the folder one level above ‘9.5’ is the Timberline Office share.
To automatically reconnect to the mapped drive each time you log in, select the “Reconnect at logon” check box.

Mapping a Network Drive to Access Sage 100 Contractor Company

Suppose your Sage 100 Contractor company is now on network drive Z and you need to map it for access.

Follow these steps…

Right-click on the Windows Start button on the computer where you need to map the drive and select “Explore.”
Go to the Tools menu and choose “Map Network Drive.”
In the [Drive] field, either keep the default drive letter or pick a different one from the drop-down menu.
Click Browse then expand the list under “Microsoft Windows Network” by clicking the plus sign next to it.
Continue by expanding the server to reveal shared directories.
Choose the drive or directory that’s shared and contains the MB7 folder.
Click OK and then select “Reconnect at Logon” and then click “Finish.”
Launch Sage 100 Contractor after that pick your company file in the main window.
Click “OK” to proceed.

Contractor

In conclusion, mapping a network drive in Sage 50 is a crucial step for streamlining access to your accounting data across a network. It enhances collaboration, data sharing, and efficiency within your organization. If you encounter any challenges or need further assistance, don’t hesitate to reach out to Sage experts. They can provide the guidance and support necessary to ensure a smooth and productive network drive setup tailored to your specific needs.

FAQ’s

What is the purpose of mapping a network drive in Sage 50?

Mapping a network drive allows you to access Sage 50 company data stored on a network location, making it easier to work with your financial information from multiple computers.

How do I map a network drive in Sage 50?

To map a network drive, you typically go to the “Tools” menu in Windows Explorer, choose “Map Network Drive,” and then select the drive letter and the network location where your Sage 50 data is stored.

Can I map multiple network drives for Sage 50?

Yes, you can map multiple network drives if you need to access different Sage 50 company files or data from various network locations. Simply repeat the mapping process for each drive.

What should I do if the mapped network drive is not connecting in Sage 50?

If your mapped network drive is not connecting, double-check the drive letter, and network path, and make sure the network location is accessible. Also, ensure you have the necessary permissions to access the network drive.

Is it necessary to map a network drive to use Sage 50 on a network?

While mapping a network drive can simplify access, it’s not always necessary. You can also access Sage 50 data on a network by browsing to the network location directly without mapping a drive.

How do I disconnect a mapped network drive in Sage 50?

To disconnect a mapped network drive, you can right-click on it in Windows Explorer, select “Disconnect,” and the drive will no longer be accessible within Sage 50.