How to Correct Paycheck in QuickBooks

Dec 11, 2020

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QuickBooks benefits the user by generating numerous paychecks. There are times when there arise problems when paychecks are generated, and this is why a help guide like this comes in. Learn how to correct paycheck QuickBooks such as edit, and delete.

Table of Contents

How to Correct Paycheck QuickBooks

In the case of paychecks are not shifted to the payroll service, and comprising inappropriate or duplicate details, then QuickBooks allows you to edit/delete and correct paycheck QuickBooks.

Before Performing the Editing steps, you need to Check out a few Important things

Create a backup for your company file.
In case the payroll is not sent, you can delete the paycheck rather than simply void it. This will not charge per check charge.
If the payroll has been sent with the wrong check number, do not void the check. You need to perform the steps below to change a check number.

To Edit the Paycheck you need to follow the below-mentioned steps

Open the paycheck
Edit the changes on the check like the date or the check number.
Select the Paycheck Detail to edit or delete amounts for individual Payroll Items such as salary, taxes withheld, etc., and Pay Period Once changes are done, hit OK
Click on Save & Close
A window is displayed to notify the edited transactions
You will be prompted that you want to record the changes. Click yes and save
Now edit the items no matter if it has been submitted to Intuit as long as it doesn’t affect the Gross or Net amounts of a check.

Delete a Paycheck

In case you want to delete any transaction you need to follow the below-mentioned steps:

Open the paycheck that you want to delete.
Go to the Edit tab and select Delete Paycheck.
You have prompted a mass message “Would you like to delete this paycheck?” Click “OK”.
In case the paycheck is deleted by mistake it can be retrieved by restoring the backup copy saved or by pulling up the Audit Trail.
Open the Audit Trail Report and go to the Reports tab.
Click on the Accountant and Taxes tab and choose Audit Trail Report.
Delete the payroll liability check
Locate the liability check in the check register by clicking Banking.
When prompted choose the Bank Account.
Search the Liability check.
Click on the liability check to do the editing.
Click on the edits tab and select the delete Liability Check option.