upgrade quickbooks desktop to 2023

Upgrade from QuickBooks Older Version to 2023 Latest

The latest version of QuickBooks, which includes improved features and functionalities, is released every year. Several new features for QuickBooks Desktop 2023 are available to help automate and simplify your daily accounting operations. Both normal users and accountants will benefit greatly from the latest update’s various additional features.

If you are still on an older version of QuickBooks Desktop version of 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020, 2021, or 2022. Upgrading QuickBooks is very necessary for the proper functioning of any software. The reason for this is that any loophole or bug that was in the previous version gets corrected once the software is upgraded. Now you know why we do upgrade thus let’s just find out how to upgrade QuickBooks Desktop to 2023. Upgrade QuickBooks the following way to enjoy all the advantages of the software.

Download the PDF to know Features of QuickBooks for Desktop and Mac Plus 2023
Download the PDF to know System Requirements for QuickBooks 2023 Desktop
Download the PDF know why you must upgrade QuickBooks accounting older version (2011 to 2022) software

Table of Contents

What advantages of Upgrading the QuickBooks Older version to QuickBooks Desktop 2023 Version?

The QuickBooks desktop version is different from the merchandise version, as Intuit routinely makes upgrades for its many QuickBooks versions, such as 2017, 2018, 2019, 2020, 2021, 2022, and 2023, which differ from upgrading the merchandise version. It is advantageous to update the QuickBooks desktop application version.

  • You can guarantee better data security by upgrading.
  • Along with guaranteeing a mistake-free user experience
  • Some frequent security flaws and problems are fixed in this manner.
  • You can track the status of invoices in real time, enhance your data file, and do other things when QuickBooks is updated.
  • Optimizations characteristic and much more.

Time to Upgrade QuickBooks Desktop to 2023 from Older Version

You can download and install the QuickBooks Desktop 2023 upgrade on your computer. The necessary upgrade allows you to address issues with your older version. Among the many benefits you get from the upgrade are lots of new features and benefits. If you upgrade your QuickBooks desktop account, your job will be easier and more effective, which will help your business expand quickly.

When it comes to downloading, installing, and updating software, everyone looks for the approach that takes the least amount of time and is the quickest. By providing you with a detailed procedure, we are here to help you with the process.

Do the following before updating to QuickBooks Desktop 2023

  • Please check the system requirements.
  • You have to create a backup of your company’s data.
  • Make sure that all Windows components are up to date.
  • To the Windows operating system updates have also been made.

Upgrade your QuickBooks Desktop subscription

You will get a message when a new version of QuickBooks is available when you open QuickBooks.

  • You have to select Upgrade Now when you are ready.
  • If you want to keep your current QuickBooks, you have to select Keep old version on your computer. Then you have to select Let’s go. For you QuickBooks downloads, installs, and activates the new version. It updates your company files.
  • Select Open QuickBooks when the upgrade is done.

In case you don’t see a prompt to upgrade your QuickBooks subscription

Bring back all one-time messages

Change your one-time message prompts if you don’t get a prompt to upgrade,

  • First, you have to go to edit and then you have to select Preferences
  • Select My Preferences after choosing General.
  • Click OK after selecting Bring back all one-time messages.
  • Close QuickBooks and then reopen it. The option to update your QuickBooks subscription will be presented to you.

The QuickBooks Desktop Manager is where you may get the latest version of QuickBooks Desktop. You can choose and set up every QuickBooks product.

download quickbooks desktop manager
welcome quickbooks desktop manager

Upgrade QuickBooks Desktop without a subscription

  • You have to select Help and then you have to click on Upgrade QuickBooks
  • Then you have to select the version that you want to upgrade to, then you have to select Upgrade Now.
  • Also, you are allowed to keep a copy of your current version of QuickBooks. Then you can select Keep old version on my computer, then you have to select Let’s go.

In this way, QuickBooks downloads, installs, and activated the new version for you. It will update your company files.

Use the Discovery Hub to upgrade

  • Select Upgrade to QuickBooks 2022 after opening the Discovery Hub.
  • Choose Upgrade now, then you have to choose to Continue to upgrade.
  • Then you have to Keep the old version on my computer if you want both versions. Otherwise, you can leave it blank
  • When finished, then you have to select QuickBooks Open.

If Upgrade tool can’t find my QuickBooks Desktop purchase

Find and enter your license number

You must provide your QuickBooks licensing information if you don’t get a prompt to select a new QuickBooks version. This happens when you buy QuickBooks using a different email address than the one you use for your QuickBooks Desktop account. What you should do is.

  • Find the QuickBooks purchase confirmation email.
  • To complete the upgrade, enter the License Number and Product Number and then click Continue.
quickbooks enter license number
  • Log in to the customer account maintenance portal (CAMPs) to get your licensing information.

The QuickBooks Desktop Manager is where you may get the most latest version of QuickBooks Desktop. You can choose and set up every QuickBooks product.

Upgrade QuickBooks within the Right Networks hosting environment

You can install QuickBooks for you or other people in your capacity as the account owner or admin. You can only install QuickBooks for yourself as a normal user.

Install QuickBooks for Right Network account owners and admins:

  • Register with Right Networks Using your email and password, access my account, and then select Users.
  • Choose the user to whom you wish to assign the license.
  • Select the Apps you can Install option from the user detail page.
  • Note: Right Networks shows you every QuickBooks version that is available to you. To find the version quickly, use the search bar.
  • After choosing the appropriate QuickBooks version, choose Install. Once it’s installed, then you will notice a shortcut on your desktop and get a prompt.

To access the updated QuickBooks installation, the user might need to sign on and off again.

Install QuickBooks for Right Networks standard users

  • First, you have to sign in to the Right Networks My account with your email address and by adding a password.
  • Then you have to select Apps that you can install.
  • Find the QuickBooks version you need to install easily using the search bar, then choose the application.
  • Choose Install App. Once it’s installed, you’ll notice a shortcut on your desktop and receive a prompt.

QuickBooks will appear on your desktop the following time you log in to the remote environment using your email address and password. Try adding the app again if you still don’t see it. Access to the new QuickBooks installation, you may have to sign on and off again.

Install QuickBooks 2023 Desktop

For subscription-based business types, the latest version of QuickBooks Desktop is 2023. This new update has a lot of brand-new, extra features and benefits. With QuickBooks Pro, QuickBooks Premier Plus, QuickBooks Plus, and QuickBooks Mac Products like QuickBooks Mac Plus are just a few examples that provide compelling evidence for converting to a subscription model that streamlines and automates your daily accounting tasks.

Host QuickBooks on a network

If this is your first time, you should first install QuickBooks Database Server Manager and set up a multi-user network.

Step 1: Prepare for the install

  • You have to ensure that your computer meets the system requirements.
  • In case you haven’t already then you have to download your version of QuickBooks Desktop. Then you have to save the file location where you can find i.
  • You should be prepared with your license and product numbers.

Step 2: Install QuickBooks Desktop

  • First, you have to open the file QuickBooks.exe.
  • Then you have to follow the on-screen instructions. Then you have to accept the software license agreement and then you have to select Next.
  • Now you have to enter your product and license numbers and then you have to select Next.

Decide which install path is right for you

There are two options to install QuickBooks such as you can do the express install or custom network.

Express install

If you are:

  • A first-time user
  • Reinstall QuickBooks
  • To use on one computer
  • You have to select Express and then click Next.
  • After that, you have to select Install
  • Select Open QuickBooks when it finishes.

Custom and Network install

  • You have to install QuickBooks somewhere other than the default location. For example- on the server.
  • Then, on a server, if you host your company files.
  • If you have a multi-user network.
  • You have to select Custom and Network Options and then you have to select Next.
  • Then you have to select the option that describes how you will use QuickBooks.
  • Select Change the install location on the next display.
  • Now you have to select Browse to decide where to put your QuickBooks folder. Most people put it in their Programs folder.
  • To start the installation you have to select Next.
  • Choose Open QuickBooks when it finishes.

You will be asked to activate and update it after you install it.

Activation of QuickBooks Desktop 2023

After installing the QuickBooks Desktop application now you have to activate your license. In case your license is not activated then QuickBooks will ask you to activate it as soon as you install the application on your desktop.

Methods to activate QuickBooks Desktop license manually

There are two methods of activating your QuickBooks Desktop license:

  • Method 1: Registration without validation code
  • Method 2: Registration with validation code

Method 1: Registration without validation code

  • First, you will need to open QuickBooks on your desktop.
  • Then you have to click the Help button to open a drop-down menu from the top menu bar in the QuickBooks Desktop application.
  • Now you have to select the Activate QuickBooks Desktop option from the drop-down menu.
  • After this, on your screen, a window will appear. For your QuickBooks Desktop application, you have to click on the Begin Activation button on the window to start the activation process.
  • Your activation process may be different depending on how you have purchased the QuickBooks Desktop application license.

Update QuickBooks 2023 Desktop

When new updates are available, QuickBooks downloads and installs them automatically. The update can also be carried out manually by you.

Update QuickBooks Desktop for Windows

Visit Install, Update, and Set up the QuickBooks Database Server Manager to update your server manager.

  • Check to see if you have the latest release
  • Start up QuickBooks Desktop.
  • To open the Product Information window, use F2 (or Ctrl+1).
  • Verify the release and version you are using.
quickbooks product information

The release notes for each QuickBooks Desktop version contain information about the most recent update:

  • QuickBooks 2023 R4_92
  • QuickBooks 2022 R7_44
  • QuickBooks 2021 R12_23
  • QuickBooks 2020 R17_23

Update Manually

  • Select Update QuickBooks Desktop under Help.
update quickbooks
  • Then you have to select Get Updates after selecting Update Now.
  • After the update is complete, shut down and reopen QuickBooks. 
  • Select Yes when prompted to apply the update.
  • Follow the on-screen instructions after the installation is complete.

Download the latest payroll tax table if you have a Payroll subscription so you can handle payroll in QuickBooks. Remember that your Payroll subscription needs to be active.

Update QuickBooks Desktop for Mac

Check to see if you have the latest release

  • First, you have to open Mac QuickBooks Desktop.
  • To display the Product Information window,  you have to press Command + 1.
  • Verify the release and version you are using.
quickbooks for mac information

The release notes for each version of QuickBooks Desktop for Mac contain information on the latest release:

  • QuickBooks Mac Plus 2023 R5
  • QuickBooks Mac Plus 2022 R10
  • QuickBooks Mac 2021 R13
  • QuickBooks Mac 2020 R17

Update Manually

  • Select Check for QuickBooks Updates from the QuickBooks menu.
  • Make the choice to Install and Relaunch.

Note: Choose Automatically download and install updates in the future if you want updates to be installed automatically in the future.

Upgrade Company Files after Switching to a New Version of QuickBooks Desktop 2023

You will also need to move your company files in case you upgrade to a newer version of QuickBooks Desktop.

Step 1: Prepare your company file

  • First, you have to open the original version of QuickBooks. Then you have to open the company file you want to move.
  • To display the Product Information window, you have to press F2.
  • In the File Information section, look. Note the location on your computer where you save the company file.

Step 2: Move your company file

  • Ensure that everyone logs out of your company’s file.
  • Then open the new QuickBooks Desktop version.
  • If your company file is not open, go to File and choose Open or Restore Company.
  • Next, after choosing Open a company file.
  • Choose to Restore a backup copy if you have a backup company file (QBB) rather than a company file (QBW).
  • Now you have to find the corporate file. After choosing it, choose Open.
  • Open File Explorer from the Windows Start menu if you can’t find your company file there. You can search for your company file by name or by the.qbw file extension. Check to see if it is hidden if you are still unable to locate it.
  • Then you have to log in as the admin user to your company file.
  • Optional: QuickBooks will back up your current company file automatically. If you want to save the backup in a certain folder, choose Change this default location.
  • Then you have to Choose Update Now. Select Done when QuickBooks is finished.
  • Restore the backup from step 7 and try again if the move fails and you are unable to open the file. Customer service should be contacted if the moving still fails.

Now that you have the latest version of QuickBooks Desktop, you may open your company file. You can now move your company’s files back if you keep them on a server.

It is not always required to upgrade as you can do it once every few years because the latest versions have added incredible new features that vastly boost productivity. Also, because it is inexpensive each month and offers yearly upgrades, QuickBooks may be the ideal choice for many business owners. Simply follow the above instructions to quickly and easily import your company file into your new QuickBooks version when you decide to update. With the above blog, now you are clear on the problem of how to upgrade QuickBooks to 2023. Still, if you face any issues then you can the customer service for better assistance.

Upgrade QuickBooks Desktop 2022 to 2023

Users can use the upgrade QuickBooks Desktop technique to update their software from an existing version of QuickBooks. It is also really easy to perform; all you have to do is carefully follow the steps.

Follow these steps

  • As soon as you are at the QuickBooks Desktop icon then you have to click the right mouse button.
  • Select Run as administrator from the list of available options that are then displayed.
  • Afterward, you have to choose the Help option from the top-left menu of the QuickBooks window.
  • There is an option to select Update QuickBooks Desktop from the drop-down menu.
  • Click right now on the Options tab.
  • Simply check the appropriate box. Mark each.
  • After making all the necessary adjustments, click the Save button.
  • At this time, open the Update now tab.
  • In this tab, check the Reset update box.
  • When you’re ready, then you have to click the Get updates button.
  • Every update for your QuickBooks software has been downloaded and set up.
  • Your computer should restart when you launch QuickBooks again.

Upgrade QuickBooks 2020 to 2023

Upgrading your company file from QuickBooks Desktop (QBDT) Pro Plus 2017 to QuickBooks Desktop (QBDT) Pro Plus 2023 is a big step because the QuickBooks program has a life cycle of three years. This implies that between 2018 and 2019 or 2020 and 2023, you must gradually convert your data file(s).

We may then locate and install the QuickBooks 2019/2020 trial license to restore the file in between conversions to QBD 2023. After finishing, QuickBooks will remind you to upgrade it the first time you open your company file in the latest version. The option to open your company file in a previous version of QuickBooks has also been removed after an upgrade to QuickBooks.

This is how:

  • Check to see that everyone has closed the company file.
  • Open the most recent QuickBooks Desktop version.
  • Choose Open or Restore Company if there isn’t a company file open. From the File menu, you can also select Open or Restore Company.
  • After selecting Open a company file, proceed. If you have a backup company file (QBB) rather than a company file (QBW), select Restore a backup copy and then Local backup.
  • Search your computer for your company file. Click Open after selecting it.
  • Log in to your company file as the admin user.
  • Before you upgrade, QuickBooks automatically creates a backup of your current company file. The backup can then be saved by selecting Change this default destination and choosing a specific folder.

You can access your company file now that you have QuickBooks Desktop’s latest version. If you continue to keep your company’s files on a server, just move them back.

Upgrade QuickBooks 2021 to 2023

  • Begin by opening QuickBooks Desktop and then you have to click the icon.
  • Use the right-click menu to select that choice. Open with the Administrator.
  • Now click the Help menu option in the QuickBooks window’s top-left corner.
  • From the drop-down menu, select Update QuickBooks Desktop.
  • Select the Options tab next. Check the box here by clicking. Mark every
  • Next, use the Save button to save all of the changes. Now you have to click the Update now tab.
  • In this tab, check the Reset update box.
  • Select Get updates when everything is ready.
  • It acquires and configures every update for your QuickBooks software.
  •  Your computer should restart when you launch QuickBooks again.

Upgrade from QuickBooks Desktop 2018 to 2023

Follow the below steps to Upgrade QuickBooks Desktop 2018 older version to the 2023 latest release.

  • Click on the Help menu.
  • Select Upgrade QuickBooks.
  • Select the Version to which you want to upgrade the software.
  • Click on Upgrade Now.
  • Wait for the files to download.
  • Click on Install Now.
  • Once the program is installed, launch the new version of QuickBooks.

To Upgrade your Company File after Upgrading 2023 process done

  • The First step, make sure that all the users are logged out.
  • Next, move and open your new version of QuickBooks Desktop. 
  • Now, select open or Restore company file
  • Thereafter, click on open a company file and hit on the option saying Next.
  • Navigate your system to locate your company file.
  • Click on the same to Open.
  • Next, proceed to sign in as an admin user.
  • Once the above step is done, proceed to choose the option naming as Update Now to start the upgrade.
  • When QuickBooks is done upgrading the option will appear on the screen and then hit on Done.

Upgrade from QuickBooks Desktop 2017 to QuickBooks Desktop 2023 Latest Version

Want to make use of additional features within QuickBooks then required upgrade QuickBooks Desktop 2017 to 2023. QuickBooks is an excellent software with many features that can make tasks easier for everyone.

Let us discuss in detail how to do it. However, the up-gradation of QuickBooks means upgrade QuickBooks Desktop 2017 to QuickBooks Desktop 2023 latest version Pro, Premier, Enterprise or MAC.

  • The user has to first go to the File menu.
  • Then close the company file or simply log off.
  • Now log in to the software as admin.
  • Choose the QuickBooks Desktop icon and right-click on the same.
  • Take a complete backup of your company files and save them in the root folder.
  • The user has to be on the No Company Open screen.
  • Now, select ‘Update QuickBooks Desktop’ from the Help Menu.
  • Go to options and then choose the Mark All button.
  • Then the user has to save it and then choose ‘Update Now.
  • Choose ‘Reset Update’ and then select the Get Updates button.
  • Once the update is complete message shows, that the QuickBooks Desktop has to be closed.
  • Next, the user has to open QuickBooks Desktop.
  • Once the message comes to install the update, the user has to select ‘Yes’.
  • After the whole process, the system has to be restarted.

Upgrade From QuickBooks 2015 to 2023

Using the QuickBooks 2015 older version then you will be in immediate need to upgrade to 2018. Do this at your earliest otherwise your data may face a greater risk.

  • You should have admin access to get your software upgraded.
  • Open your QuickBooks.
  • Click on the Help menu.
  • Select Upgrade QuickBooks.
  • Select the Version to which you want to upgrade the software.
  • Click on Upgrade Now.
  • Choose “Reset Update”. Then select the Get Updates button.
  • Wait for the files to download. Click on Install Now.
  • Once the program is installed, launch the new version of QuickBooks.

Upgrade From QuickBooks Desktop 2013 to 2023

For updating the software, we will first download a copy of the QuickBooks 2013 installer from Intuit’s website. Follow the below steps to upgrade your older version of QuickBooks Desktop 2013 to the latest release 2023.

  • Open your QuickBooks
  • Click on the Help menu
  • Select the Version to which you want to upgrade the software.
  • Select Upgrade QuickBooks
  • Click on Upgrade Now
  •  Choose ‘Reset Update.
  • Then select the Get Updates button.
  • Wait for the files to download
  • Double click on the installer for QuickBooks 2016 or any latest version that you have downloaded.
  • Select the express install button.
  • Agree to the terms and conditions to proceed.
  • Browse to the location at which you want to install the software.
  • Click on Finish when installation is completed.

We provide you with support for your issues, doubts, and inquiries via a variety of channels (email/chat/phone). You can always contact the help desk team with sales-related issues, technical issues, and onboarding inquiries. For any inquiries, kindly get in touch with our customer care.

Frequently Asked Questions

Why Upgrade QuickBooks from 2013 to 2023?

The upgrade is an important thing that everyone must do. When the upgrade is available then do it on regular basis. This helps you to keep your software up to date and provides you with new and improved features and benefits. The upgraded software help in growing your business. You also get fewer problems and errors if you upgrade or update it on time.

How and why back up the company files before upgrading QuickBooks 2013 to 2023?

● In QuickBooks, click on the File menu.
● Further, select the Backup company file option.
● Click on Create Local Backup.
● In the open-up window, click on Local Backup.
● Then to continue click the Next button.
● Search for the location to save the backup company file by clicking the browse button.
● Then select the location and click the ok button.
● When you are all set click on Save it now.
● In the end, click on the Next button to start the backup.

How to update QuickBooks to 2023?

● First, you have to go to the Downloads and then go to the Updates page.
● Then you have to click the standard setup link.
● Now you have to select the country, product (QuickBooks Desktop Enterprise), and version 2023.
● Then you have to click on the Search button and then click on Download.

How much it will cost you to upgrade to QuickBooks Desktop 2023?

Prices of QuickBooks Desktop 2023 will be QuickBooks Desktop 2023 Pro Plus $549, QuickBooks Desktop 2023 Mac Plus $549, and QuickBooks Desktop 2023 Premier Plus $799.

How long will QuickBooks 2023 be supported?

After May 31, 2023, your use of add-on services through QuickBooks Desktop 2020, such as QuickBooks Desktop Payroll Services, Online Backup, Online Banking, Live Support, and others, will be discontinued.

Am I able to pay in full for QuickBooks Desktop 2021?

There won’t be a way to buy the 2021 model outright. The last day to use QuickBooks Desktop will be February 1, 2023. You will need to export the data from your desktop version and switch to QuickBooks Online or another program. There will be an upgrade to help consumers get their data in the upcoming months.

How Much Has the Payroll Price Changed?

As part of the Per Employee cost component of the QuickBooks Desktop Enhanced Payroll subscription, each employee will now pay $5 each month.

Is there any added value associated with the latest increase 2023 in desktop prices?

A highly developed and reliable application, QuickBooks Desktop has recently received a number of improvements. This includes a considerable performance overhaul (64-bit improved computing capability), various time-saving automated capabilities (Receipt/Bill entry), and security improvements. The launch of a new cash flow hub this year will benefit accountants and their customers by improving insight into cash flow by tracking inflows and outflows on a single display.

When should QuickBooks software be Upgraded?

Consider upgrading if your version is more than three years old. The primary causes of this are the termination of Intuit’s support services and the deactivation of features like desktop payroll, online backup, and online banking. If you find that the functionality you desire for your expanding company requirements is not available in your current version.