Invoice a Vendor in QuickBooks Desktop

How to Invoice a Vendor in QuickBooks Desktop

How do you invoice a vendor in QuickBooks? If you are still wondering how to do that then QuickBooks enables users to create multiple accounting forms such as invoices, bills, accounts receivables, and accounts payables. Learn how to invoice a vendor in QuickBooks Desktop.

These forms are essential for recording different types of transactions. These forms are also used for analyzing all the accounting data. You can gain access to these forms via a chart of accounts. Separate pre-created accounts for each type of transaction are present in QuickBooks. You can also customize forms in QuickBooks and make them appear more professional. All these preferences come secured in a separate file which can then be deleted for resetting preferences and styles.

How to Invoice a Vendor in QuickBooks Desktop

QuickBooks provides a separate Vendor center that lets users manage all of their vendors. You can create and manage vendors directly through this tool. Usually, invoices are sent to customers. These contain the amount the user has received or will receive in exchange for the mentioned products and services. We receive bills from vendors. Users can interlink their bank account with QuickBooks to directly paying the bill directly through QB. Learn how to invoice a vendor in QuickBooks Desktop.

Steps to Invoice a Vendor in QuickBooks

Follow the steps given below for creating a new invoice in QuickBooks:

  • Log into QuickBooks
  • Click on the Create button
  • Select Invoices. This you can find under the customer’s tab (top navigation panel).
  • Enter vendor as a customer. For this click on the name field. QB will provide you with a list of saved customers.
    • Click on Add customer
    • Type in the details of the vendor
    • Click on Save
  • Enter all other information such as product/ service, description, date of invoice, email address of the vendor, and so on. After entering the entire information click on save and close.

You can also send the invoice directly to the vendor through QB. To do so, you can add your email address to QuickBooks. You can also customize the entire form. Users can put the company name, logo, signature, and so on onto the invoice to make it appear more professional. There are many built-in invoice templates that you can select from.

Creating reports…

For creating reports, users can select Reporting from the left navigation panel and choose the report they want to create. You can use the smart search feature to look for reports you want to create. You can create reports such as P&L statements, balance sheets, trial balances, and so on. These reports can be customized with the use of filters.

Creating Bill…

If you are trying to create a bill then follow the steps provided below:

  • Log into QuickBooks
  • Click on Create a menu
  • Select Bill from Vendor
  • Enter the name of the vendor
  • Enter all the other necessary details such as product/service name, price, email address, and so on.
  • Click on Save and Close.

For any further info. do write to us in the comment section below. You can even give us a call at our QuickBooks Desktop support for the USA, Canada, and the UK and talk to our experts now.