Use QuickBooks for Rental Properties

This is the query of one of our QuickBooks users who is also a realtor. He recently started to use QuickBooks and now wants to create and manage rental properties within the QuickBooks program.

Well, the question is valid. We must share here that QuickBooks is also one of the most awesome tools that provide accounting support to every single industry that exists. And it is very simple to manage your business account with just a click of a button. If you are a realtor then here is how you can create and manage different rental properties within the software.

QuickBooks for Rental Property

To create rental properties within QuickBooks, you would need to follow the below-given steps. But if we have to cut short then we will have to go through the following process.

  • Create Building within QuickBooks,
  • Create a Unit,
  • Create a Tenant.

Follow along on How to Create a Rental Property in QuickBooks

  • On your dashboard, you will need to create a New Customer. This will also be referred to as a New building.
    • To create a new Customer, click on the customer tab at the top of the QuickBooks navigation panel and click on the customer center.
    • You will now be on a Customer information window, from there click on the new customer tab and this will create a new customer for you.
    • Now QuickBooks will demand you to give it a name. Just name it after your building street address like “1203 Boulevard Road”.
  • Now create a Unit. Since you cannot create a unit just like that the option is not there. Thus the trick would be to create a Job. This you can do by following along:
    • Hover over the top left-hand corner of the current window to find New Customer.
    • From the drop-down menu, click on Add New Job.
    • To name the job, name it after the number of units you have within your property at 1203 Boulevard Road. For eg, if you have a property number Unit 501 then name your job after that.
    • If you have more units then keep on adding the job to include more units within your building.
  • Create tenants. You can do that by creating a sub job of the current job. You can do this by the following process:
    • Click on the Unit under which you want to place your tenant.
    • E.g., if the unit number is Unit 501 then click on it and then head over to add a new job under it.
    • On a new window that will appear, give a name to your tenant. This can be like John Mathew.
    • Now you will have a structure like this:
      • 1203 Boulevard Road.
        • Unit 501.
          • John Mathew.
  • Once all is done, you would want to show your rental income within the program.
  • This you can do by clicking on the Customer’s tab on the top navigation bar.
  • Select to create an invoice from the drop-down list.
  • Name it as Rental income.
  • Select the tenant from whom you want to receive a rental income. In our case, it would be John Mathew.
  • Select the amount that you have received as rental income.
  • Link the account with the Rental income account from the drop-down menu.
  • Click OK > Save and Close and you have created your first rental property within QuickBooks.

If you need more help on how to manage your Rental income properties and enter rent payments within QuickBooks accounting software then talk to our experts. To get in touch with them simply dial the QuickBooks consultant Toll-free number to raise your issue.