Set up Job Costing in QuickBooks Desktop


Job costing permits you to track all types of payroll expenses which in turn help you to compare the revenue of previous years. When costing tools are implemented in QuickBooks Desktop, it lets you view the detailed description of all funds that you spend on different resources. This article will discuss step-to-step guidance on how to “set up job costing in QuickBooks“.

Let’s proceed:

How to Monitor the Accuracy of Records of Job Costs:

Ensure that you need in-depth information to set up each item because the item list represents the uniqueness of job cost reports. You need to follow the below-given steps to verify the accuracy of the records of job costs:

  • Step 1-Setup a customer job:

When you have a single job per customer then you are allowed to set up an independent job for a preferred customer. This lets you monitor income & expenses according to a particular job. You can streamline bookkeeping in the future.

  • Step 2-Allot expenses to the job:

To view a complete job cost description, ensure that you allot entire expenses to jobs. It includes billable time, overhead expenses, job-based purchases, mileage expenses, postage charges, postage, and several other expenses. Pick a suitable job in the customer while entering a bill or timesheet.

  • Step 3-Describe your estimates in QuickBooks Desktop:

QuickBooks permits you to create the customize estimation through a spreadsheet or any third party software. You simply need to record a summary of the estimates. In QuickBooks, job costing reports does not need to record estimates. However, entering estimates permit you to implement the complete job cost reports effectively. You can able to track the budget of the project and discover the accuracy of an estimate lets you implement them according to project requirements.

  • Step 4-Create suitable invoices:

Ensure that you pick the accurate customer. If you selected to make the invoice manually make sure to write a summary of each invoice to add job profitability logs in the revenue.

  • Step 5- Execute job costing reports view the details about job business:

Job reports help to identify the profitable job which will further assist you to create better estimates.

Set up Job Costing in QuickBooks Desktop

How to Set up Job Costing in QuickBooks:

Create preferences:

Follow the given below steps to create preferences so that QuickBooks will automatically perform the expense tracking:

  • Navigate the main menu, choose edit and then click on Preferences
  • Locate left menu and then choose Accounting
  • Discover Company preferences option
  • Verify checkmark in a field named Use class tracking and check whether it is selected or not. If not, then earnings item or Assign one class per entire paycheck.
  • Click on OK button
  • Locate menu bar, choose
  • Edit and then click on preferences
  • Hit on Payroll and Employees located in the left side of the screen
  • Choose Company preference option
  • Mark a checkmark in the Class, job costing & item tracking for paycheck expense field box
  • After that choose whether to track Earnings items or Entire Paycheck

Track expenses through Job:

Follow the steps:

  • Discover lists and then click on Payroll Item List
  • Perform a right-click on Payroll Item
  • Choose Edit Payroll item
  • Hit on Track Expenses by Job
  • Click on Next till you can choose Finish
  • Repeat the above steps for each payroll item that you need to track
  • Select Track expense by job (This does not embed a customer: job column listed below Other Payroll Items)
  • Switching on Track Expenses by Job doesn’t have an impact on existing transactions.

Explore Experts help:

So, you have learned how to set up job costing in QuickBooks through the above guidance. You can reach QuickBooks technical support toll-free number to explore more information. The experts are available 24*7 to help you and provide better resolutions for your inquiries. You can also drop an email along with queries or do a live chat with professionals.