QuickBooks permits deleting different features when they are no longer in use. Among them, there is a simple procedure to delete the company file from the accounting software. The below article will discuss the steps to delete a company file from QuickBooks online, QuickBooks MAC, and QuickBooks Windows (for Pro, Premier, & Enterprise version).
People often create a company in quickbooks accounting software but later they find it difficult to delete it. The reason here can be anything, e.g. they delete it because they mistakenly they entered a wrong name or did some spelling error. If you also find yourself in a similar space and is not able to delete a company then follow these simple steps:
- 1 How to Delete a Company in QuickBooks in 2020?
- 2 How to Open a Second Company in QuickBooks?
- 3 How to Open a Company File in QuickBooks in Case of Error?
- 4 How to Backup your Company File in QuickBooks?
- 5 How to Delete a Company from QuickBooks Online?
- 6 How to Delete a Company from QuickBooks Mac?
- 7 How to Delete a Company File in QuickBooks Windows (Pro, Premier, & Enterprise)?
- 8 Frequently Asked Questions about Delete a Company in QuickBooks
How to Delete a Company in QuickBooks in 2020?
- Steer to the location by pressing the F2 and then in the new window locate the section which says file information on your computer then take the record of it.
- Check the button beside the company you want to delete and then click on the delete the button.
- Then you have to reopen the QuickBooks and open the edit list button.
- Now check the box that says “HIDE”.
- The file will now not only be hidden from your system but will be deleted as well.
Since now you know how to delete a company in quickbooks, you would now want to open up a new company. If this is so what you want then follow the below given steps:
You might also be interested in: How to get started with quickbooks online.
How to Open a Second Company in QuickBooks?
Learn how to open a second company in QuickBooks. Follow the mentions steps to open a second company in QuickBooks.
- Open QuickBooks and then click file on the main menu bar.
- From the drop down list click start the new company.
- Click on “Start interview” button on the new company window.
- Now you have you enter the information about the company
- Click next when you are done.
- Then start navigating where you want to save the new companies file.
- In the dialog window select the filename for new company and then click on the save button.
- Click next to continue.
- Fill the information in the dialogue that appears. Now, this will complete the new company set up process.
- Congrats you have created your second company.
If you want to add some more companies then following the above steps only will help you to create more companies. Though you can create as many companies as you would like but you can have only one company in one paid subscription account. Quickbooks offers discounts on every company you make so please make sure to avail that.
Sometimes quickbooks gives you an error that says “quickbooks is not able to open your file”. The reason for this error can be anything, but without rectifying these errors you won’t be able to open your company file. Thus follow the simple steps to open your file.
How to Open a Company File in QuickBooks in Case of Error?
- Quickbooks desktop should be of the latest update to the latest release.
- Then open the file of the same version that last time you open it.
- You have to open the file directly from the QuickBooks company file.
- Stop any reports and the other windows if you are working in QuickBooks.
- Open the file by holding down alt key.
- Open a sample company.
- Move a company file to a new location.
- Then check the properties of a file.
- Rename your company file.
- Turn off the multi user data or websites.
- Edit file extension.
- Analyze and solve the problems of QuickBooks installation.
If you followed along step by step then your error might have been fixed by now. But incase you are still not able to resolve your issues then give us a call right away at our Toll free number.
Accounts are maintained so they can be cross checked in future. Thus maintaining books of accounts is of prime thing for any business. If you are not backing up your key files then there is always a risk of losing them. It can be because of computer break down or memory crash. Thus, if you don’t want to lose your company info then check out:
How to Backup your Company File in QuickBooks?
- Choose file then click on the backup company.
- If there is no backup company then create local backup.
- Select local backup.
- Select the options button.
- In front of your screen, the window will appear that will say backup my files.
- Click on the browse and select the location where you want to have your backup copy.
- If you have a file hosting service then choose the additional folders from it.
- Click ok.
- Click next.
- Select save it now.
- Click finish.
- The process of storing backups will begin.
How to Delete a Company from QuickBooks Online?
You can easily delete the company file within 60 days of its setup. The deletion of the File includes complete data from scratch. In case the account has been crossed the limit of 60 days, and then you require canceling the active company and then starting a new company to begin from scratch.
Here are the steps you need to follow to complete the delete process for company file less than 60 days on QuickBooks online:
Total Time: 35 minutes
Login QuickBooks Online Company
Firstly, Log in to your QuickBooks Online Company and then modify the URL to include /purge company
Contain the Deleted Items Summary
After this, the next Window will display containing the summary of the deleted items.
Confirm the Type of items
Now for the confirmation of the type of items, you selected you to need to hit on the Yes option. Choose OK button
Create the Account & Proceed with a Blank Chart of Accounts
If the industry displays different items, then you can easily modify and mark it if you need to create the account according to the industry or proceed with a blank chart of Accounts.
Wipe the Data
Once you are done selecting now, hit on Wipe Data.
Complete the Delete Process
After the delete process complete, then you will be redirected to your home page.
Delete Company file which has more than 60 days in QuickBooks online:
Here are the steps:
- At first, login into your QuickBooks online company.
- Hit on the Gear option appearing at the top right corner of the screen near the company name
- Choose Account and Settings below the Company
- Hit on Billing & Subscription appearing on the left side of the screen
- Now click Cancel at a subscribed button.
Once done, now you will be no longer able to perform any task in the company file. Meanwhile, you can monitor the information for a few months till Intuit does not delete it.
How to Delete a Company from QuickBooks Mac?
Similar to other editions of QuickBooks, there is a simple and straightforward method to delete a company file. It is as easy as you locating a File on the system hard drive to delete it. Below mentioned is the list of instructions you need to delete a company from QuickBooks Mac:
Discover the company file that you want to delete
Here are the steps:
- Open the QuickBooks
- Locate the company file that you need to delete
- Now discover the Help option appearing in the top menu bar.
- Choose Product information
- After this, go to the bottom of the location of the new screen file.
- Locate the file path and mouse over the File to jot it in a downward direction
- Here is the path you need to follow to delete, for instance, Documents>Intuit>QuickBooks>Company files> required file name.
- Once done, hit on the top left corner to close the Window
- Hit on the company file that you need to delete and then drag it down to the trash bin
- Afterward, delete the File and also the files containing disc image of the deleted company file; make sure it contains .dmg extension.
- The QuickBooks Mac generates a backup copy each time you operate QuickBooks until you switch off an auto-backup feature in preferences.
- Now the File you delete gets included in the trash bin.
- You need to empty the trash bin to delete it permanently from the system.
- Open the trash bin and delete the entire File you want to delete
How to Delete a Company File in QuickBooks Windows (Pro, Premier, & Enterprise)?
The easiest method is to delete the company file in QuickBooks Windows Pro, Premier, or Enterprise. Here are the simple steps you have to follow to locate the File to delete:
Proceed with locating the company file to delete:
- Open your QuickBooks
- Open the company file that you need to delete.
- Discover file option, click open or Restore Company option
- Hit on Open company file
- After this, choose the Next option.
- Click on the File you need to delete and then select Open.
- Now hit on F2 button from the keyboard to display the new Window.
- Discover the file information tab and then make a note of the location
- The file location tells the path of the File where it is stored in the system.
- Close the QuickBooks
- Hit on File and then click the Exit button
- Go to the noted location on the system.
- Now give a right-click on the data file that you want to delete.
- Hit on the Delete option
- Make sure you delete all the files containing the copy of the same file name, which ends .qbw
- Re-open the QuickBooks
- Choose the Edit list option.
- Place a check-mark to the Hide field on the File which you just deleted.
- Now the File is deleted and gets hidden in the Window, which says No company open.
Here the article about How to delete a company from QuickBooks online completes! If you face any problems or confusion while implementing the steps mentioned above, then feel free to call QuickBooks ProAdvisor Support. The professional team is sitting there for you to assist you in time and efficiently. For an instant solution, do chatting with one of the team members. Meanwhile, you can drop an email to get answers to your queries.
Frequently Asked Questions about Delete a Company in QuickBooks
Q 1: How can I Restore a Company File in QuickBooks?
✔ Open your QuickBooks and click the File option
✔ Choose Open or Restore Company
✔ Hit on Restore a backup copy
✔ Select Next option
✔ Click Local Backup and then hit on Next.
✔ Browse the backup company file
✔ Choose a folder to save the restore file.
✔ Hit on Open
✔ Once you are prepared, click on the Save button
Q 2: How can I Prevent Overwriting of the Data?
For preventing overwriting, you need to rename the backup file or existing company file to give a unique name. This help in ease of recognizing and saving in an individual folder.
Q 3: What is the Meaning of the Term Path When Deleting a Company File from QuickBooks?
Path referred to the file location, which leads the user to the file in which company files are stored. For instance, C:\Documents and Settings\All Users\Documents\Intuit\QuickBooks\Company Files(the name of your file).qbw.)
Q 4: What is the Meaning of Disc Image when you try to Delete a Company File in Mac?
Disk image files are the copies of the file you downloaded from the internet. When deleting the file, you need to delete those disk image files to delete the company file completely. The Disk image contains the copy image created by QuickBooks Mac each time you use the software.