Use QuickBooks on 2 Computers


In this article you read how to “Use QuickBooks on 2 Computers“. QuickBooks users have been wondering over the fact if the same company files on one QuickBooks can be used on a different system too. This is a valid concern. You might have a situation when you have all your data saved on your office PC and you are out of town. Now suddenly you realize that you have an important task to complete and you have a deadline. Now what you will do? Will you cancel your vacation and rush to update the file? Probably not, luckily there is a solution for you.

You can for sure use the same QuickBooks data on a different computer with ease. It seems unreal but it is real by 100 percent. You may also be interested in How to setup multiple companies in QuickBooks? Well, if not that let’s read ahead.

Before you can Add more Computers to Access QuickBooks…!

To begin with the steps, what you need to keep in mind is that configure both the systems on the same network. This feature is a multi-user facility and it comes at a nominal price because you got to have license to add multi-users. Once you have purchased the additional benefit, you are all set to add users and register QuickBooks on any secondary system you want to open your company files with.

To add a verified license, navigate the path like:

  • Go to QuickBooks
  • Then click on the Manage license button.
  • Select buy Additional Licenses button.
  • Now make sure to authenticate you license when you make the purchase.
  • This is done by clicking clicking on QuickBooks
  • Manage License and then click on Sync License.

How to Use QuickBooks on 2 Computers:

Use QuickBooks on 2 Computers

Please note that the following steps though are good to go in resolving your issues but still if you face issues then you can give us call at our QuickBooks support phone number.

Total Time: 20 minutes

Step 1:

🔹 First download “Data Transfer Utility” from Intuit

Step 2:

🔹 The company file that you might frequently work on should be copied from the secondary system to the primary one

Step 3:

🔹 Now you need to launch QuickBooks on your primary computer

Step 4:

🔹 From the secondary computer, open the company file by clicking on File >> Open or Restore Company

Step 5:

🔹 You will see the option of Export Data from Source Company. There, you will have to click Open Source Company

Step 6:

🔹 Now Click Yes. Remember to click Yes always

Step 7:

🔹 Now click on Continue and Done on QuickBooks

Step 8:

🔹 There will be a Close Click on that

Step 9:

🔹 Click on the File Menu and then select Close Company

Step 10:

🔹 Click File >> Open or Restore Company >> Open a Company

Step 11:

🔹 Now click on the Open Destination Company >> Import Data into Destination File

Step 12:

🔹 Click on Yes

Step 13:

🔹 Now click again on Continue and then Done to proceed

Step 14:

🔹 Click to Close the Currently Connected to once again, click on File >> Close Company

Step 15:

🔹 On the Select Type of Data, click on Change

Step 16:

🔹 Now select on Import Data from Import Data into Destination

Step 17:

🔹 Once the process is completed, don’t forget to delete the file of the secondary computer from the primary one

After the Above Process, there is Yet Another Process you Need to Follow.

  • Install QuickBooks on both the computers and click on Yes to All
  • Then click on Next to proceed
  • Make sure you Agree to the Agreement and then click Next again
  • Select the option of being able to use the company file on the secondary computer and make changes for network sharing
  • Click on Next after which you will be prompted to share the details like license number, product number
  • Click Install after that
  • Now File >> Utilities >> Host Multi-users Access on the primary computer
  • Scan for the Company file on the primary computer
  • Once found, select Company and then set-up credentials to log in
  • Click on Add Users now and then Next
  • Click on Finish
  • Now Open a Company on Secondary Computer

That’s the way you can access your company files on two different computers. Great access and an impeccable example of integration, isn’t it?

But if you still have any doubt and need any assistance in USA and Canada contact QuickBooks support team to further know how to add two companies in QuickBooks and access QuickBooks on another computer, QuickBooks pro or even QuickBooks enterprise then give us a call.