QuickBooks unable to backup company file

QuickBooks Unable to Backup Company Files- Back-up Failure 

Backup means that you are making a copy of your company files on which you are working in the QuickBooks environment. Taking a backup of all your files helps you to recover QuickBooks lost data in case of accidental loss. Learn how to troubleshoot the QuickBooks unable to backup company file issues or backup failure. It is highly recommended that you always have a regular backup of all your company data files.

Why Getting QuickBooks Back-up Failure Error Messages

The QuickBooks unable to backup company file error occurs whenever you are trying to take a backup of your company files. Sometimes you might encounter a few errors while taking a backup of your company files. Below listed are a few errors.

  • QuickBooks is not able to back up the company file
  • .ND file is corrupt or damaged
  • Without moving the .ND file .QBW file is moved during the upgrade process.

Reasons for QuickBooks is Unable to Backup Data

If you are facing QuickBooks is unable to backup the company files issues then below are the most likely reasons, why the error message is like QuickBooks unable to back up company file” then below are the reasons that might have caused this error.

  • The name of the Company Files takes more than 65 characters
  • You are taking backup on any unauthorized external hard disk
  • The size of the company file is larger than 3 GB
  • QuickBooks Desktop is either used or scanned by another user
  • The too-long path where the Company Files are stored
  • The wrong extension (.ADR) for the Company File name is given

Troubleshoot QuickBooks Unable to Backup Company File Issue

When QuickBooks unable to backup company file then you might be at a greater risk of losing your company financials.

Solution 1: Renaming the Company File

If you need to create a new company file QuickBooks Desktop, you need first to take the backup of all your company files, this would help you to avoid mistakes like giving the wrong name to the company files or any misprint in the company file. If you have renamed your company files, then before using the “Loan Manager” of your QuickBooks Desktop, you have to recreate the entire “Loan Manager”. To do so follow the given steps

  • Start your QuickBooks Desktop and access your company files.
  • By using the keyboard command Ctrl+l open up a Product Information window
  • Next, you need to populate the ” File Information field” by copying the location of your Company Files.
Note: You need to hover over the filename to get the complete filename when the file name appears in an ellipsis (…) if it's too long.
  • Shut all the Company Files running on all your workstations.
  • Next, go to the Company File location, select the Company File right-click and from the pop-up menu select Rename.
  • Enter the New Company File Name and hit the Enter key, you will be prompted for confirmation, select “Yes” and proceed.

Solution 2: Create a New Company File

Another way to resolve this error is to Set up QuickBooks Desktop again so that you can use the renamed company file name. The steps below will help you Setting Up QuickBooks Desktop.

  • Navigate to the following path QuickBooks Desktop Menu Open/Restore Company
  • Click on Open a company file  and proceed by clicking on the Next button
  • Here, click on the new company file name and click on the Open button.

Solution 3: Backup on Flash or External Drive

You can also take the backup on any Flash Drive or External Hard disk. Before starting your backup copy the contents on your C: drive or any other local drive and then follow the steps given below.

  • Navigate the following >> Select File Save Copy or Backup
  • Select the option Backup and click on the  Next button
  • Click on Local Backup and proceed by clicking on the Next button
  • You will be prompted by a question stating “Where do you want to save your backup copy?”
  • Select the option to select “Save it now“, and click on the Next button to proceed.
  • Go to the location where you want to make a copy of your Company Files and click on the Save Button
  • Next, minimize your QuickBooks Desktop window and access your backup file recently created on your local drive
  • Right-click on the file select Copy, and Paste it into your external drive.

Hope we answered your query, but if you are still facing QuickBooks unable to backup company file issues then now you would need to ask for a Consultant. Our QuickBooks error support team is always there to guide and consult you whenever a problem arises. You can get in touch with us on our toll-free number anytime.