Where is the Gear Icon in QuickBooks Desktop and Online

Here below the write-up, we will learn where the gear icon in QuickBooks Desktop and QuickBooks Online. You have seen the setting option in QuickBooks, which is now replaced with a gear icon in QuickBooks Desktop.

The QuickBooks User Interface continuously varies with the release of new versions. The main objective of changing an interface is to provide ease of its usage.

It is still available in the right corner of the QuickBooks window. It represents the settings with several options that you need while customizing the settings as per requirements. Sometimes it is not visible, so you need to follow some basic troubleshooting to make it appear.

How Can Discover the Gear Icon in QuickBooks Desktop 2016 to 2023

  • Firstly, Open your QuickBooks Desktop.
  • Locate the Icon at the right corner of the screen.
  • The gear icon appears nearby the company name, also known as the setting Icon.
  • The Icon is like a wheel.

Steps to Find Out the Gear Icon in QuickBooks Online

The Gear icon is present in a similar location, in various versions of the accounting software. You will probably get this in the upper corner. At the top of the corner, you will get this QuickBooks Online Gear icon. You can tap this icon within seconds when you have to start any method quickly. Read the below steps to help you further with the location of the gear button in QuickBooks Online.

  • Begin by starting the QuickBooks Online software.
  • Then you have to look for the Create symbol. Create symbol is represented by +.
  •  Please find Help. It will be available in the form of a button

Once the user hits this icon, the settings of QuickBooks Online will be visible.

What to do if Gear Icon Disappears in QuickBooks Desktop?

It is frequently seen problems when the user is unable to see the gear icon. Here is the list of steps you need to follow to resolve the missing issue. The disappearance of the Gear icon is due to a change in the QuickBooks features. You have to hit on the f5 button to refresh the page. If still issue persists, then follow the below-mentioned steps.

Method I- Open QuickBooks in the Incognito Window

  • The initial step is to open the QuickBooks software incognito Window.
  • Shortcuts to Open the incognito Window:
    • Microsoft Edge/Internet Explorer: Ctrl + Shift + P
    • Google Chrome: Ctrl + Shift + N
    • Safari: Command+ Shift + N
    • Mozilla Firefox: Ctrl + Shift +P
  • Now verify the Gear icon is visible; if found, that means it is available.
  • Clear the Cache to resolve the browser-related problems
  • Finally, if an issue does not fix, you can get assistance Consultant to resolve the issue.

Method II- Clear the Cache of your browser

Microsoft Edge/Internet Explorer browser

  • Firstly Open the Internet Explorer or Microsoft Edge Browser.
  • Locate the setting and more option.
  • Hit on the Setting icon.
  • Discover further options and then choose Privacy & Services.
  • Choose the option below the clear browsing data tab.
  • Discover the drop-down option to choose the time range accordingly.
  • Select the data to clear it like auto-fill forms, passwords, and more
  • At last hit on the Clear now option.

Mozilla Firefox

  • Open the Mozilla Firefox.
  • Locate the menu option of the browser.
  • Hit on Options.
  • Give a click to the Privacy & Security Panel.
  • Choose the Clear Data option listed in the Cookies & Site data option.
  • Check mark and hit on it to remove.
  • Now hit on the Clear option.
  • Close it.

Safari Browser

  • Open the Safari browser.
  • Hit on the History.
  • Select the clear history button.
  • Choose the pop-up option.
  • At last, select the time and date from which you need to clear the browsing data.

Google Chrome

  • Open Google Chrome in the system.
  • Locate the browser settings.
  • Click on More options.
  • Then hit on the clear browsing data.
  • Now a box will display on the screen.
  • Choose the time range.
  • Hit on the drop-down menu name time range.
  • Select All time.
  • Choose all the checkboxes to clear all the history and Cache from the browser or other things you need to clear.
  • At last, hit on the Clear data button.

What are the Highlighting Benefits of the Gear Icon?

The QuickBooks Desktop comes with a modified user interface. Many traditional menus have been changed. Now a + & gear icon are available. + Icon contains entire transactions, and the Gear icon consists of settings. Let us understand the four parts of the gear icon.


The setting option is available in software for performing adjustments in programs or hardware. It helps the user to operate the software easily as this QuickBooks desktop comes with a setting feature available inside the Gear icon. It let you customize templates & upgrade the company information. Moreover, you can customize the fields needed in the transaction.


Through List, one can discover the recurring transactions. It allows the user to use multiple options for lists instead of transactions. Once done importing the List, the user can easily add or modify it according to the requirements.


It appears near setting and list tools; you can view several lists such as the List of Items and the Chart of Accounts. However, if any users have accidentally made any mistake or error in bank reconciliation or a budget setup, the tool option is beneficial.


This option appearing in the Gear icon lets you set up the QuickBooks account and manage the users.

Hopefully, the above information on where is the Gear Icon in QuickBooks Desktop is helpful for you! In case of any other concerns QuickBooks icon bar missing, give a ring to QuickBooks consultant Team. The professional team is there to provide you with a better resolution. You can do a live chat or drop an email along with questions.

Frequently Asked Questions

What is the QuickBooks gear button?

The Gear icon is how QuickBooks Online users access their settings. You can simply select Edit from the top menu in the QuickBooks Desktop and then click Preferences.

What is the settings gear icon called?

The gear icon is known as Cog wheels also as it is very commonly used as an icon to represent changing the settings and they represent inner workings.