How to Import Sales Receipts into QuickBooks Online?

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import Sales Receipts into

Looking for import sales receipts processes, no need to worry. This blog post conversation about QuickBooks import and exportHow to import Sales Receipts into QuickBooks online” So, you can easily import the sales receipt into the QuickBooks and get a clear vision of all receiving payments (including date and time).

Important Things, You need to Know

  • Sales receipts easily imported within multiple line items or as a total value for every invoice
  • Make sure about multi-currency supported
  • VAT codes are required to be mapped so you need to make any new changes to VAT codes to the QuickBooks Vat code format file before importing
  • It is recommended to not import more than 100 sales receipts at once.

Steps to Import Sales Receipt into the QuickBooks online

Follow the mention steps to import sales receipt into the QuickBooks Online.

Total time: 32 minutes

Step 1: Go and Open the Import Sales Receipts tool

✔ Go to the “Gear” icon
✔ Now, open the “Tools” section and click on the “Import Data” button
✔ Then, choose the Import Sales receipts

Step 2: After the above Step, the user Required to Upload the CSV File

✔ Before heading to this step, ensure the requirements to import sales receipts
✔ Click on the Mandatory fields and enter all required data
✔ Now, the user has to create any line items or new customers
✔ At last, check and verify the applicable options and choose NEXT

Step 3: Create Maps Columns Headings

✔ Check, all mandatory fields are marked with an asterisk (*) sign and other sections have the choice to fill
✔ The next thing you have to do to choose the date format from the available options
✔ Choose the VAT option if it is accessible; Inclusive or exclusive. This option is not visible if your QuickBooks set up not done properly
✔ Go to the final mapping page
✔ Then map your VAT codes to your QuickBooks
✔ Hit the click on the Next button
✔ Then, you can easily find all mapping issues
✔ Go back to the previous window to resolve all issues for further processing

Step 4: Now, You are all Set to Import the Sales Receipts

✔ Once you are done with mapping then you will get access to view the summary of import as appeared
✔ Click on the “Start Import” button and then the import procedure will begin
✔ Wait until the process is not completed, then the import summary will pop-up on your screen
✔ If you find any issue with sales receipt while importing then click on the “All Done” option
✔ And then you will receive a complete finalized summary
✔ Click on the OK button to finish the program

Small Guide that will Help You to Create an Accurate Mapping

QuickBooks SectionOrganization Importer IdentityDescription
Document NumberSales Receipt NumberReference Number for all transactions
Customer ReferenceCustomer NameName of the Customer in the given field. It’s mandatory to display
Shipping Address (Including Bill)Billing Address Line 1First-line address given a limit up to 500 Characters
 Billing Address Line 2Second-line address given a limit up to 500 Characters
 Billing Address Line 3A third line address is given up to 500 Characters
 Billing Address: Enter your city in the given fieldLimit up to 255 Characters
 Billing Address: Enter the shipping regionLimit up to 31 characters
 Country: Fill your Country name in the given sectionLimit up to 255 Characters
 Postal Code: Enter your Postal CodeLimit up to 255 Characters
Bill in EmailBilling received by emailRecognize the email address where you can send an invoice. Email billing address required up to 100 characters
Email StatusEmail status update all detailsReceipt Email status and Valid values settings update
Customer MemoCustomer MemoUser-entered update to the customer, this message is applicable for end-users only on the transactions. The limit is up to 1000 characters.
Department ReferenceLocationFind the transaction location as according to utilizing the location tracking in the QuickBooks online and provide the name
 Sales Receipt latest updateThe app will automatically locate sales receipt including the same sales number and update you
LineLine: AmountIdentifies the amount of the line
 Line: DescriptionIt’s about the text description of the line item that pops up in the printed record. Limit up to 4000 characters
 Line: Item NameNeed to provide a reference to a specific item but make sure only its name
 Line: QuantityNumber of items for a specified line
 Line: SeviceRequired to update the date when your service runs. Change and choose the default date format.
 Line: Tax Code NameNeed a reference to the tax code for the selected item including its name.
 Line: Unit CostIf you preferred for unit cost, the financial value of the cost or product as presented in the home currency.
 Line: Class IdentityProvide a reference to the specified class
 Line Discount AccountAccount through which the due amount is reduced
 Private NotePrivate Note
Shipping DateShipping DateDelivery Date for goods or services. The choice to change the settings as per your according
Shipping Method ReferenceShipping Method selected processProvide a reference to the shipping method which are linked with the transaction
Tracking NumberTracking NumberThe shipping team provides a tracking number to track the current update of your goods or services
Deposits to Account ReferenceDeposit into the Account nameAsset the accounts where your payment money is deposited when you don’t specify the account to your undeposited fund’s account.
Payment Method ReferencePayment Method processProvide and check the reference identity to the payment method
Payment Reference NumberPayment Reference NumberReference identity of the received payment

I hope the above-mentioned information was useful for you to know about the “How to import sales receipts to QuickBooks online” and it will help you to share your data with other clients. If you find anything more you want to know or need any kind of assistance, you can connect with our QuickBooks ProAdvisor with QuickBooks Live Chat or Email. More questions are resolved on your first call within a minimum time.

What are the Basic Components Receipts Required?

Name and address of the business, Payment date, name and of the person who attempted the payment processing, receipt number, the total amount paid, description for the paid amount, how you can make your payment (Via Credit card, debit card, cash, etc.), and all required details updated you to fill to proceed for further processing.

What is the Finest use of Sales Receipts in QuickBooks Online?

QuickBooks sales receipt comes with many beneficial opportunities but the best one is when you receive the payment for which an invoice has not been approved. It helps you to know about the receiving payments for all outstanding invoices. It is the best way to control your business.

How can I Convert a Sales Receipt into an Invoice?

There is no way to convert the sales receipt into an invoice. To do this, first, you need to delete the sales receipt and enter your invoice. Then you get access to apply the payment to the invoice.


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