Gmail Not Working with QuickBooks

QuickBooks Gmail Not Working

There are several email integration options in QuickBooks desktop. The options include Web Mail, Outlook and QuickBooks E-mail. In case as a user you work and prefer to use Gmail then select Web Mail. Though QuickBooks is continuously working to fix there errors but at times while working you may complain about “QuickBooks Gmail Not Working“. Though it is not an uncommon error but you need to do something to fix it.

Gmail Not Working with QuickBooks Issue: What to do?

At times a user might see an email like ‘Sign-in attempt prevented’ from Google when one wants to sign in to the Gmail in QuickBooks. The email states that the ‘app doesn’t meet modern security standards’.

While the message in the mail can be of concern because it mentions that the security of the mail is under threat. But do not panic as the message is a mere reflection of the fact that an ‘app’ had tried to sign into the Gmail account.

The domain admin can lock less secure apps and the following steps will show how to allow less secure apps to access the accounts and resolve the issue of QuickBooks Gmail not working:

Causes QuickBooks Gmail Not Working:

  • Entered wrong user ID and password.
  • System does not allow you to sync with the QuickBooks to Gmail.
  • Damage of MAP132.dll file.

How to Fix Gmail Not Working with QuickBooks:

QuickBooks gmail

Follow above all steps to fix Gmail issue..

Total Time: 15 minutes

Step 1:

🔹 Open and log into your Google Account.

Step 2:

🔹 ‘My Account’ page will open and click on ‘Connected apps & sites’

Step 3:

🔹 Look for the section with the title ‘Apps connected to your account’ and there you might find the Intuit QuickBooks.

Step 4:

🔹 Instead of this you would want QuickBooks Online for connecting the software with Gmail. Hence ignore this.

Step 5:

🔹 Instead look for ‘Allow less secure apps’ and click on the button to switch it ON.

Step 6:

🔹 Go back to Gmail again and try to send an invoice using the Gmail and voila you will be able to do that with success.

Step 7:

🔹 One can also make the Gmail work on QuickBooks after setting it up by turning off the 2-step verification that enhances the security features of Gmail.

Step 8:

🔹 Also allowing new device or app to access the Gmail can resolve the issue.

Gmail Couldn’t Sign you in from QuickBooks Desktop

In case, you are already using 2-step verification for your Google accounts and also other solutions won’t work. Follow the steps below:-

Method 1: Turn on the Less Secure Application Access in the Google

  • First of all turn off the 2-step verification for your Google account
    • Open Google Account
    • Go to the Security section 
    • Click on the 2-step verification
    • You have to sign in for this
    • Click on the Turn Off to turn the verification off
    • After that, you get a pop-up appears on your screen for the confirmation
    • In the pop-up click on Turn off.
  • After that, turn on the less secure app access in Google
    • You must read the Google security standards to understand how this may affect your account
  • In QuickBooks, go to the Edit menu 
  • Then click on option Preferences
  • Click on Send Forms
  • Select the Web Main and then click on Add option
  • You have to fill the Add Email Info section 
  • Press the OK button
  • Again, click on the OK button that saves all the changes that you have done.

Method 2: Change the Enhanced Security Settings in QuickBooks:

In case you have already configured Gmail to use the enhanced security then you are prompted to authorize QuickBooks desktop when you send the transaction or report.

To Authorize QuickBooks Desktop to Use the Gmail

  • In QuickBooks Desktop
  • From any open report or transaction
  • You have to select Email
  • Then click on the Send button 
  • You get a pop-up that asks you to log in to your account using credentials
  • Provide credentials and click on Continue in the window of Webmail Authorization
  • After that, click on the Allow button and you are done.

If you are not able to authorize QuickBooks then you have to reconnect your Gmail account to the QuickBooks account. Also, clear the option Use Enhanced Security.

  • In QuickBooks, set up the Webmail to connect with Gmail account
  • Click on the Edit menu option
  • Further, select Preferences
  • Now choose to Send Forms
  • Click on the WebMail 
  • Then press the Add button to add the webmail
  • You have to select the provider from a drop-down list that is Gmail as you want to connect your Gmail account
  • Tick mark the option Use Enhanced Security 
  • Then click on the OK button
  • When asked, do sign in to your Intuit account by providing the credentials.

Steps for Setup Your QuickBooks Gmail Account

But one can avoid this problem of QuickBooks Gmail not working by setting up email right with QuickBooks in the first place. Just follow these steps to set up Gmail.

  • From the main Menu select ‘Edit’ and then choose ‘Preferences’
  • From the menu on the left side select ‘Send Forms’ and then ‘My Preferences’ from above.
  • Select and click on web Mail and then go to the Add button and click on it.
  • A dialogue box will pop up, enter the Gmail id and select Gmail beside the box ‘Email Provider’.
  • QuickBooks will fill up the SMTP Server details automatically.
  • Next click on OK and your Gmail address will be added to the E-mail IDs list.
  • Next on the Preferences window click on OK and you are all set to work with Gmail from the QuickBooks. One needs to enter the Gmail password on using the mail from QuickBooks for the first time either to send an invoice, report or a mail.

Get Support When QuickBooks Gmail Not Working by Experts

In case none of the above methods work and you are still figuring out why your QuickBooks Gmail Not Working and how to send email from QuickBooks through Gmail then, do contact our QuickBooks error support to resolve the issue. Getting in touch with our technical experts helps in getting your error solved fast. You may face problem with your QuickBooks any time of the day. If so happens then do not hesitate to reach us on our 24/7 support line as we are open round the clock.


  • How can I Gmail sign in to QuickBooks using Google’s 2 – verification method?

    ● First you have to turn on Google’s 2 – verification
    ● Sign in to Google, click on 2-step verification from the Security section.
    ● Then select Turn on.
    ● From the QuickBooks Edit menu, select Preferences.
    ● Now click on Send Forms.
    ● Click on Web mail and then Add.
    ● Provide details in Add Email Info section and click OK
    ● Press OK to save your changes.

  • How can I Send an Invoice through a Gmail account in QuickBooks?

    ● Click on the Menu icon and press the Email icon.
    ● From the Send Invoice dialogue box ensure that your invoice does not have any errors.
    ● Verify if the email address provided by you and the receiver are correct from the From and To section respectively.
    ● In the provide email information, provide your Gmail password and click the OK button.

  • Gmail Not Working due to MAPI32.DLL File show error?

    ● Mapi32.dll is one of the types of Dynamic Link Library file. It consists of information and instructions that are needed by executable files.
    ● A single mapi32.dll file could be shared by multiple programs like Mailwasher etc and can save vital memory storage of your computer.
    ● The errors related to a mapi32.dll file can occur when you have accidently removed the file; uninstalled one of the programs that was using It or it may have got deleted by a malware infecting your computer.
    ● In addition, cutting off the power supply while an application that uses it was loading, or a corrupted hard drive are also possible reasons for the display of errors.

  • How can I setup a secure webmail in QuickBooks?

    ● Click on the Edit menu on the QuickBooks screen.
    ● Then click on Preferences and choose send forms.
    ● From the My Preference tab, click on Select Web Mail.
    ● Click on Add and choose your email service provider from the drop-down menu.
    ● Click the checkbox next to Use Enhanced Security and Press the Ok button.
    ● Now Sign in to your Intuit account.
    ● From the Login page, click on Sign In and provide access to Intuit.

  • How can I Set up a regular Webmail in QuickBooks?

    ● Click on the QuickBooks Edit menu.
    ● Now select preferences and select Send forms.
    ● Then, click on the Add button.
    ● Click on Add Email and provide your information
    ● Press the OK button.

  • Can I trouble QuickBooks Gmail not working error by removing app passwords?

    ● Yes, you can remove the error of Gmail not working by following the steps below-
    ● Open your Google Account and click on the Security section.
    ● Then click on Sign in to Google.
    ● Now, click the option App Passwords. Provide your credentials for authentication.
    ● Click the Remove button next to the applications for which a password has been set up.