Record Accrued Expenses in QuickBooks

Record Accrued Expenses in QuickBooks

Being a small business owner, you always wish to get a true and accurate picture of the resources and the financial responsibilities of your business performance. This ensures that as soon as you receive it, you can consider income and expenditures as you incur them. If your business accepts suppliers’ products or services and you pay for them in the following month or accounting period, and before making the actual payments, you consider these accrued expenses. Read this article to get a clear understanding of record accrued expenses in QuickBooks.

What is an Accrued Expense?

Accrued expenses are nothing but expenses for which an organization needs to budget, but for which no invoices were received as well as no payments were made.

In other words, accrued expenses are expenses compensated for by a corporation as they arise, as opposed to when they are fully invoiced or paid for. With an accrual strategy, you can be more accurate with your company’s financial statements, such as the profits statement and the balance sheet.

Few common examples of expenses that can be easily accrued:

  • Goods Received
  • Taxes
  • Services Received
  • Interest on Loan(s)
  • Utilities
  • Commissions
  • Rent
  • Wages for Employees

How to Record Accrued Expenses?

Usually, accrued expenses should be listed on your company’s balance sheet. Under the “Liabilities” section it would be registered. First, you need to create an accrued expenditure journal entry in order to record accrued expenses. You can credits and debits on unpaid/accrued expenses in your journal entry. This means that you have to make two opposite but identical entries for each and every transaction.

Before you start with the record accrued expenses steps, you should know how you can use your accrual accounting entries for credits and debits.

Accrued liabilities usually work for liability and spending accounts. A debit boosts expense accounts and expense accounts are lowered by a credit. In comparison, we can say a credit raises liability accounts, and debit decreases liability accounts.

Make a note of reversing entries for unpaid/accrued liabilities. They are actually temporary entries that are used to adjust the accounts during your accounting periods. Therefore, make the first journal entry for your unpaid/accrued expenses and then flip the original record with another entry when you pay the amount due.

There are mainly two steps involved in creating an accrued liabilities journal entry:

Step 1: You incur the Expense

At the close of the accounting period, you incur an expense. You owe a debt, but you haven’t yet been paid. In order to make an entry for accrued liability then you need to have your books. In general, an accrued expense journal entry is nothing but a debit to an expense account. The input from debit increases the costs. Credit is also added to the accrued Liabilities account but your liabilities are raised by the credit.

X/XX/XXXXExpense X 
 Accrued Liability  X

After making these entries then your expenses increase on the income statement. Along with that, your liabilities might be increases on the balance sheet.

Step 2: Next, you Need to Pay the Expense

In this step, you have to pay your cost at the beginning of the next accounting period. After that, you need to reverse your books with the original entry. Debit your Accrued Liability account in order to decrease your liabilities. You have fewer liabilities when paying off debt. Credit the account with an item. Credit the cash account in this situation because you paid cash for the expense. Credit usually decreases the amount of cash you’ve got.

X/XX/XXXXAccrued liability X 
 Cash  X

When reversing the original entry to prove that you paid the bill, you must also remove/delete it from the balance sheet. Otherwise, it decreases liability. And when you paid it, it could indicate a drop in cash on your income statement.

You’ll have several problems in your books if you don’t change entries after paying expenses. Here are a lot of things that will possibly happen:

  • In the income statement, expenses would be understated.
  • On the balance sheet, liabilities might be understated.
  • Net profits might be overstated.

Examples of Accrued Liabilities

There are a variety of ways to recover unpaid/accrued expenses. You can find a few common examples of accrued liabilities that are listed here:

  • Accrued Wages: The workers receive salaries but are paid in arrears, which takes place in the following year.
  • Accrued Interest: You owe interest on the accrued debt and have not been paid at the end of the accounting period.
  • Accrued Goods and Services: Even though you purchase a product or service, you are not paid by the manufacturer until a later date.
  • Accrued Payroll Tax: You withheld employer income taxes from workers but owed them the next accounting period.
  • Accrued Utilities: For your business, you have used utilities, but have not been charged yet.

The recording of accrued liabilities allows you to predict costs beforehand. Faster you paid if you know the costs. That way, the money you owe can be mapped out accurately.

Difference Between Accrued Expenses and Accounts Payable

  1. Accrued expenses are expenses that a corporation believes it must pay, since it has not yet been paid for them, it cannot do so. In this case, the business accounts for these expenses so that the management has a clear idea of what its overall liabilities actually are. It allows the organization to make better choices on how its money should be spent.
  2. On the balance sheet of a corporation, all accrued expenses and accounts payable are accounted for under “Current Liabilities”.
  3. Accounts payable are debts on which invoices were issued but not yet paid.
  4. The balance is transferred to accounts payable until an unpaid expense receives an invoice.

Is an Accrued Expense a Debit or Credit?

Debits and credits are used in a company’s bookkeeping in order to balance the books. Debits raise accounts for assets or expenditures and reduce accounts for liability, income, or equity. The credits do the same.

When recording a transaction, each and every debit entry must have a corresponding credit entry for the same dollar amount or vice versa.

Get Support For Record Accrued Expenses in QuickBooks by Experts

The article ends here with the hope that it will be helpful for you to record Accrued Expenses in QuickBooks and help you to get a clear picture of your business performance. For more inquiries or information related to this, you can easily reach out to the team of Experts via QuickBooks technical support Toll-Free number. Alternatively, drop an email or do a live chat available 24*7.


1. What do you understand with Accrued Liabilities?

Accrued liabilities are normally costs incurred at the end of an accounting period by a corporation, but the sums have not yet been charged or reported in the general ledger.

2. What is the Wages Payable?

The salaries payable apply to the salaries received but not yet charged by the employees of a corporation. Under the accrual accounting process, this amount is likely to be reported at the end of the accounting period with an adjustment entry such that the balance sheet of the business contains the amount as a current liability.

3. What is Accrued Income?

Accrued income indicates that the amount that has been earned but has not been received yet.