Record Bounced Checks in QuickBooks

Record Bounced Checks, Returned Customer Check, and Customer’s NSF Check in QuickBooks Desktop and Online

Let’s start our article about “Record Bounced Checks in QuickBooks“. QuickBooks fulfills your all business essentials and also helps you to learn all about bounced checks in QuickBooks.

Here, you can learn how to utilize an expense to record a customer’s bounced check in QuickBooks accounting software. In case, if your customer’s check bounces, there are a couple of approaches to deal with your accounting. Read and learn this article about the Record Bounced Checks in QuickBooks. To make a record, balance your records, represent any bank expenses, and send them to your customer.

How to Record Bounced Checks in QuickBooks Desktop?

Learn Bounced checks in QuickBooks with the following steps:

  • From your QuickBooks home screen, hit the first click on the “Receive Payments” icon
  • From the drop-down menu, choose the “Previous” button, until you can locate the transaction which is associated with your bounced check
  • Now, you have to choose the “Bounced Check” option.
  • Then write the specific amount the bank charged for your bounced check in the “Bank Fee Charged To You” text section
  • Hit the next click on the “Charge Customer for Fee” if you need to apply your services charge to the customer
  • After all that, the user just needs to enter the fee, click save and close to finish the process.

Get all acknowledge about an Invoicing Workaround

  • Choose an “Item List” from the lists menu.
  • Now, you have to select the “Items” button and click on the “New” button.
  • This thing might be empty to navigate the bounced check.
  • Choose the “Other Charge” option and named as “Bounced Check.”
  • Now, you have to choose the “Amount” field empty and click on the “None” button from the Tax Code list.
  • Now, you have to choose the bank account from the “Account” menu and click on the”Next” button.
  • To make the same changes on another item, you have to repeat the process Which is named “Bad Check Charge.”
  • This item is specifically used to navigate the bounced check charge.
  • The user has to leave the Amount empty and then set up the Tax Code to the “None” option.
  • Choose an income account just like the “NSF Charge” in the Account section.
  • In any case, If you don’t have an account, then first create and click “OK” to finish the process.
  • From the “Customer Center” section, click on the “Customers menu”.
  • Then choose the “Customers & Jobs” section and hit the click on the “customer” who bounced the check.
  • Now, you have to choose the customer’s name and click on the “Create Invoices.”
  • Choose the “Bounced Check” item in the first line of the invoice, utilizing the Non-sufficient check.
  • This will helps you to reduce the bank balance by the same amount and balance your all books record.
  • In the second line of the invoice, you can utilize the “Bad Check Charge” item and enter that specific amount of the bank fee you were charged.
  • Now, you get access to create the invoice.

Steps to Record a Bounced Check in QuickBooks Online

To record a bounced check, you need to perform the below steps:

  • First of all, you have to decrease the bank balance for a deposited check that already bounced
  • Now, you need to re-open the original invoice that was showing the message “It has not been paid”
  • Moving forward to record the non-sufficient funds charged by your selected bank
  • Now, you can bill your customer as an NSF fee

How to Record a Bounced Check I Wrote in QuickBooks?

You can manage a bounced cheque you wrote with the following steps:

  • Go to the “Company menu” and then choose “Make General Journal Entries”
  • Ensure that the Date and Entry must be correct
  • Now, you can debit the checking account of the NSF check
  • After that, you can credit the accounts payable account for that specific amount of the NSF check.
  • Moving forward and enter your Supplier name
  • This step is optional. You can enter the memos and classes
  • Click on Save & Close to finish the process.

Record a Returned/Refund Vendor Payment in QuickBooks

  • Go to the Vendors menu and choose “Enter Bills”
  • Choose the “Credit Radio” button to the account for all returns of goods
  • Now, you have to enter your Vendor’s name
  • Choose the “Expenses” tab, then go to the Original bill and fill the account
  • Open the Amount column, You have to enter an accurate amount for every account.

How to Record a Returned Customer Check-in QuickBooks Online?

Learn how to record a returned customer check-in QuickBooks online with the following steps:

  • In the first step, enter your returned check along with Writing the check
  • Now, you can change/edit the payment entered
  • After that, you can change the service item for all bounced check fee
  • For the bounced check fee, you can make an invoice and enter the bank service charge
  • Now, you are all set to send the statement to your customer and print it as well to save the record
  • At last, you can record all new payments from your customer.

How to Record a Customer’s NSF Check in QuickBooks Online?

Learn how to record a customer’s NSF check in QuickBooks Online. Follow the mentioned steps to record a customer’s NSF check.

Step 1: You can create more than one Service Items

  • Firstly, you have to create service items for all bounced checks and fees
  • Now, you have to choose the Gear icon from the top menu
  • Open the list menu, then choose the Products and Services
  • And click on the New option
  • From the Product/service information, you have to choose the service item
  • Go to the name field and enter your “Bounced Check”
  • Open the “Income Account” options, you have to choose the “Bank Account” for which the check was returned on
  • Now, click on Save and create a new second item
  • From the name field, you have to enter the “Bounced Check fee”
  • Go to the income account and choose or add an income account which is known as a bounced check fee.
  • In another way, you choose an existing expense account that you want to navigate the bank charges
  • Click on Save and close.

Step 2: Now, You are all Set to Create an Invoice

Once you are done with the above step, then you have to create an invoice for the amount of the bounced check and fees:

  • From the available preference on your screen, click on the NEW button
  • Open the Customers menu and choose an Invoice.
  • Now, you can choose your Customer name and
  • After that, enter all required information such as the date the check bounced in the Invoice date section
  • From the Product/Service column, choose the bounced check item that you already created
  • Now, you have to enter the amount of the bounced check
  • Go to the second line of the Product/Service column
  • Then, choose the Bounced Check Fee item.
  • In this step, enter the amount that you want to charge the customer for the bounced check

Step 3: Make sure that Your Record the Bank Service Charge

In this step you have to make a record of the bank service charge as an expense:

  • Click on the NEW button and go to the Vendors sections
  • From the drop-down menu, you have to choose the expenses
  • Open the payment account, choose your account
  • Go to the payment data field and enter all related data to the bounced check
  • Now, you have to enter your “Non-sufficient fund fee” in the reference section
  • Go to the category details and choose the expenses to an account that navigates the tracks that charge from the bank
  • At last, enter the amount your bank charged for the bounced check in the Amount section

Step 4: In the Last Step, Record the Payment from the Customer

Once you received the payment from the customer, you have to record it and associate the invoice you created.

  • Choose the New and open the Customers menu
  • Hit the click on the “Receive Payments”
  • Choose your Customer from the drop-down list
  • Now, enter all necessary information such as the date and payment method
  • Go to the deposit field and then choose the bank account for your payment
  • Then, enter your amount received
  • Then choose the invoice that you already created from the due transactions list
  • Click on the Save & Close button.

I hope the above information was useful for you to know about the “Record Bounced Checks and returned check in QuickBooks” If you need any kind of help or suggestion, just dial the QuickBooks Consultant Number or send all queries to this email address. You can also contact the customer Consultant team via the LIVE CHAT, the link is blinking at the right corner of the website.


1. How do I Get a Refund from a Bounced Check?

To get your money back, you can prefer many ways to gather on a nasty check without getting to court. You can contact Bank First or call your customer care. You have the choice to send a certified letter. Use a Check Recovery Service.

2. How many Times are You able to Deposit a Bounced Check?

Generally, a bank may plan to deposit the check two or 3 times when there are insufficient funds in the account. However, there are no laws that characterize how many times a check could also be resubmitted, and there’s no surety that the check is going to be resubmitted.

3. How would I be able to Record Uncleared Checks in QuickBooks?

● Go to the left menu, then choose the Accounting
● From the drop-down menu, click on the “Chart of Accounts
● Now, you have to open the account where the checks are posted
● Hit the next click on the View register under the Action column.
● Moving forward and then choose the filter icon.
● Then, you have to choose the “Not Reconciled” from the Reconcile list.
● Now, you have to choose “Check under the Transaction Type”
● Click on the Apply button and you are all done.

4. What Occurs if your Deposit Bounces?

Bouncing a check can happen to anyone. you might write one, otherwise, you might receive one. If you receive and deposit a ensure bounces, you’ll owe a fee to your bank for returning the check.