QuickBooks is popular and most widely used accounting software which is mostly used by all-sized businesses. The information derived from it is very important and needs to be auto-saved or a backup should be maintained as the occurrence of any error that can lead to the data loss. But there are instances, unlike planned, where the user does not establish a backup of the files, and data is lost due to some technical error. It’s necessary to restore missing data or QuickBooks files at this crucial moment. We have come with this ultimate guide to help you out how easily you can create or restore a QuickBooks Portable Company file. Let’s start exploring the portable file and further will see its steps to create or restore.
If you are using QuickBooks as a beginner then most likely you may have endless queries that needs an answer. How to restore a portable file in QuickBooks is one such query that people often find themselves confused with. This is why “Ask for Accounting” has come into the picture to provide QuickBooks expert support to anyone in need.
In order to restore a portable company file, we first need to understand what really a portable company file is. Well, it is a compressed file that is very compact in size. It is created so that one can transfer its financial data just over an email.
By compressed company file we mean that it doesn’t include any media, such us logos or images or templates as a part of portable file.
What is the QuickBooks Portable Company File?
It is a compact copy or replica of the financial data which you send via email or any portable media like flask or external drive. A portable company file does not include letters, templates, logos, images. It also does not comprise any transaction log (*.tlg) file. Basically, it is a proficient and eminent tool that helps you in resolving the data problems because QuickBooks Desktop re-indexes the data while restoring the portable company file.
📣 Few Important Pointers Need to Consider
✅ Before you start troubleshooting, make sure the QuickBooks program is up to date.
✅ In any case, you provide anyone with a copy of a portable copy, they immediately gain full access to the QB, and they can alter or add a transaction, as well as change the Admin password.
✅ When you are about to build or return a portable copy and replica, all versions of QuickBooks need to be signed in as an Administrator.
✅ If you have made an attempt to fix the data problems, and then make sure that when restoring the portable copy, you do not delete the original version.
✅ The best strategy is to rename the original file until the portable company file is restored.
✅ When submitting the company files to the accountant, consider using the accountant’s copy.
Things need to do Before Creating a Portable Company File
Before you start creating the files, there are few things you need to do like check for the latest QuickBooks update. Here’s how:
Update your QuickBooks software
☑ The very first, open your QB program
☑ And then go to the “Help” menu
☑ Choose the option “Update the QuickBooks Desktop”
☑ Next, hit the “Update Now” button
☑ Further, you can select the “Reset Update” option in order to remove the other previous updates
☑ And then hit the “Get Updates” option and wait till the downloading and installation completes
☑ Finally, restart the QuickBooks Desktop to save your new program.
You can also do Automatic Update but to do so you have set the QuickBooks to download the recent updates automatically with the same above steps and then hit the “Options” tab to Update Now. After that, hit “yes” against “Automatic Update” and then “Shared Download”. And that’s all your new QuickBooks updated version is ready to use further.
Create a Backup of Your Company File
It is also as important as updating the latest QuickBooks version. So, it is required to create a backup of the company file.
How to Create a Portable Company File in QuickBooks:
If you are amazed by the very definition of Portable company files as they save lot of your storage space then here is how you can create them:
1️⃣ Initially, launch your QuickBooks software on your system
2️⃣ Next, go to the “File” menu and pick the Create Copy option
3️⃣ Now, select the Portable company file
4️⃣ And then press the Next button to continue
5️⃣ Search the location where you wish to save the portable copy
6️⃣ Provide a file name that should be unique
7️⃣ Also, bear in mind that various names are allocated to portable files and standard files.
8️⃣ And then hit “Save”
9️⃣ Finally, make the last click on “Ok” and then close the window.
🔟 Your file will now be saved with an extension as .QBM
How to Restore a Portable File in QuickBooks:
Follow these steps in the given sequence in order to create a portable company file:
1️⃣ By having QuickBooks logged in, navigate to Files tab again.
2️⃣ A drop down will appear, from the options provided, click on the Open/Restore QB file.
3️⃣ From there choose the Restore a portable QB file and hit next.
4️⃣ A path will open wherein you will need to select the Portable file with .QBM extension.
5️⃣ Choose the file and hit Open.
6️⃣ Choose the path where in you want your portable file to restore and hit next.
7️⃣ Before clicking save, you would be required to rename the company file.
8️⃣ This is required so that the previous changes made shouldn’t overwrite your work in the existing file.
9️⃣ Once everything done, hit Save and your portable company file will be restored with QuickBooks.
The above steps are helpful for you to create or restore a QuickBooks Portable Company file. In any case, you’re unable to create or restore then it might be possible that QuickBooks installation is damaged or your portable file gets damaged. To get such issues resolved, you need to connect with QuickBooks technical support team by dialing a toll-free helpline number. The moment you call you will be directly connected to ProAdvisor who will look into your queries and provide you required assistance. You can drop an email at this email address or do a live chat available all round the clock.