How to Reprint Checks, Paychecks, Pay Stubs and Sales Forms QuickBooks

So here, let us clear your query on how to reprint checks, paycheck, multiple checks and sales forms in QuickBooks. QuickBooks can be easily used to print checks if the printer is already integrated with the software.

Printing check directly from QuickBooks makes the program even more useful as it helps bring professionalism to the business. Though giving a print command is as simple as it sounds but people often find issues with reprinting it.

Why do You need to Reprint Checks in QuickBooks?

• The previous check got jammed and damaged in the printer.
• The check got misplaced.
• You want to print pay stubs for your own logical reason etc.

Have you ever wondered why it is a lot easier to print a check just when you are preparing it? Well, the reason is simple, the call to action is much clear while preparing a check. Once the check is printed, it automatically gets collected under the printed directory of QuickBooks. Thus in order to reprint checks the same, you would be required to track the directory path and print that again.

How to Reprint Checks and Sales Forms from QuickBooks

Follow the below steps to reprint checks and sales forms from QuickBooks. Once you have opened the check.

Step I- Find the check

To find the check through a search you have to follow the below steps.

• At the top of the page, you have to select the magnifying glass icon.
• To enter a transaction number, a date, or an amount you have to search for the transaction, and then you have to select Enter.

Step II- Reprint the check

• Begin by going to Business Overview and then you have to select Reports or you have to go to Reports.
• Then you have to look for the Check Detail report.
• Select the check you would like to print.
• In case you are printing multiple checks, then print individually or you can add them to the print queue so that you can print them in batches:
  • Now you have to open the checks that you want to print one at a time.
  • Then you have to select Print Later and then select Save and Close.
  • Click on New and then select Print Checks.
  • After that, from the drop-down menu, you have to choose the Bank Account
  • Now you have to choose the checks that you want to print in this batch.
  • Then you have to select Preview and Print and then click on Print. 

Reprint Sales Forms

Would you like to print sales forms in QuickBooks Desktop, there are a few steps to print.

• First, you have to go to the top of the page and then you have to select the magnifying glass icon.
• By entering a sales form number, a date, or an amount you have to search for the sales form.
• In the Recent Transactions section, you have to look for the sales form.
• Select Print or Preview, once you found the sales form.

May be useful- Void and Reissue a Check QuickBooks

How to Reprinting Checks from QuickBooks Online

If you have a batch of checks to be reprint checks and also multiple checks forms at once then here are the simple steps you would need to follow.

How to Reprinting Checks from QuickBooks Online

• You have to select Reports from the left menu and then you have to look for Check Detail report.
• Then you have to select the check that you would like to print from the report.
• After that, you have to select Print check in case you are printing a single check.

Follow the below steps, in case you are printing multiple checks, printing it individually or if you want to add them to the printing queue so you can print them in batches.

How to Reprint Multiple Checks from QuickBooks

• First, you have to open the checks that you want to print one at a time.
• Then you have to select Print Later and then you have to select Save.
• Select the Plus icon at the top, after you have done this for all of the checks to print and then you have to click on Print checks.
• Now you have to select the Bank Account from the drop-down menu.
• Then you have to choose the checks that you want to print in this batch.
• After that, you have to select Preview and then Print.

Printing or reprinting reports or paychecks is not as easy as it sounds but if you have followed the steps then by now you must be sorted. If in case you are still searching “How to reprint checks in QuickBooks” and face an issue QuickBooks won’t print checks then you may want to talk to our QuickBooks experts.

How to Reprint Paycheck and Pay Stubs in QuickBooks Online Payroll and Desktop Payroll

You can print out employee checks using your payroll software if you pay employees in cash. In QuickBooks Workforce, you can also invite your employee to view and print their pay stubs. If you have paychecks and pay stubs to be reprinted then here is what you can do.

Step 1: Set up your printing preferences

QuickBooks Online Payroll printing preferences

• First, you have to go to Settings and then you have to select Payroll Settings.
• You have to select Edit by going to the Printing section.
• Then you have to select how you would like to print your paychecks or pay stubs.
  1. Pay stubs on the plain paper
  2. Paycheck on QuickBooks-compatible check paper: You have to choose the type of QuickBooks voucher that you have (paycheck and 1 pay stub or paycheck and 2 pay stubs). Then you have to select Align to check to set up the alignment.
• At last, you have to select Save.

Make sure that your checks and stubs are aligned when you print them, in case you want to print paychecks on QuickBooks-compatible check paper. Follow the steps that are displayed on your screen and then you have to select Align check.

QuickBooks Desktop Payroll printing preferences

Set up paychecks

You have to set up your printer and then you have to choose what type of check paper and add-ons you want on your paychecks.

• First, you have to go to the File menu and then you have to select Printer Setup.
• Select Check/Paycheck in the Form Name dropdown menu.
• Then you have to select the Settings tab. 
• Now you have to select your Printer Name and printer Type.
• After that, you have to choose your Check Style Voucher, Standard, or Wallet.
• Then to print your company name and address, logo, or image you have to choose the additional options.
• At last, you have to select OK.

Set up pay stubs

• First, you have to go to the File and then you have to select Printer Setup.
• Then you have to select Pay Stub in the Form Name menu.
• Now you have to choose your Printer Name and Printer Type and then you have to select OK.

Step 2: Print Paychecks or Pay Stubs

1. QuickBooks Online Payroll
   • You have to go to Payroll then you have to go to Employees.
   • Below Run payroll, you have to select Paycheck list.
   • Now you have to choose the paycheck that you want to print. To change the Date range or Employee you have to select the Filter menu.
   • You have to select Print in the Action column.
   • On your screen, a preview of the paycheck or pay stub will open. To print, you have to select the printer icon.
2. QuickBooks Desktop Payroll

Print paychecks

• Firstly, you have to go to File and then you have to select Print Forms and then you have to select Paychecks.
• Now you have to choose your payroll Bank Account drop-down.
• Check to see if the first check’s number in your printer matches the one in the First Check Number box.
• Choose Direct Deposit or Paycheck.
  • QuickBooks will print advice of deposit forms for direct deposit paychecks if you select direct deposit. The same check stock that you use to print ordinary paychecks is used to print these forms, which are non-negotiable checks. They might serve as pay stubs for your employees. If you wish to order Advise of Deposit Forms, look here.
• Then you have to select Ok
• Check your print settings and then you have to select Print.

Print pay stubs

• You have to go to the File and then you have to select Print Forms.
• Then you have to select Pay Stubs.
• Now you have to select your payroll Bank Account dropdown.
• After that, you have to enter the date range that will include the pay date of the pay stubs.
• Now choose the pay stubs that you want to print. Select them from the Employee dropdown if you want to filter for specific employees.
• Then you have to select Preferences to choose the company and employee info that is printed on the pay stubs.
• If you want to include a message on each pay stub then you have to enter the text in the Company message to be printed on all pay stubs box.
• Before you print them you have to select Preview to view pay stubs.
• Now you have to select Print when you are ready.

Step 3: Reprint paychecks or pay stubs

1. QuickBooks Online Payroll
   • You have to go to Payroll and then you have to go to Employees.
   • Then you have to select the Paycheck list that is below Run payroll.
   • To print, you have to select the paycheck that you want. To change the Date range or Employee you can select the Filter dropdown.
   • You have to select Print in the Action column.
   • Select the printer icon to print after seeing the preview of the paycheck or pay stub open.
2. QuickBooks Desktop Payroll

Reprint one paycheck

• You have to select Chart of Accounts by going to the Lists.
• Then you have to double-check the bank account that you use for payroll.
• To reprint, you have to double-click the paycheck that you want and then you have to select print. 
• Now you have to enter the check number and then you have to select OK.
• Check your settings of the printer and then check style and then you have to select print.
• You have to select Save and Close when you are finished.

Reprint multiple paychecks

• First, you have to go to Lists and then you have to select Chart of Accounts.
• Then you have to double-click the bank account that you want to reprint.
• Now you have to select Print Later and then Save and Close.
• Now you have to repeat for each check that is not marked to print.
• After that, you have to select File and then you have to Print Forms, and after that select Paychecks.
• You have to choose the paycheck that you want to print and then you have to click Ok.
• After reviewing the print settings you have to select Print.

May be useful- Record a Returned or Bounced Check in QuickBooks

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