QuickBooks Condense Data

QuickBooks Condense Data Fails

QuickBooks manages everything from accounting and payroll to tracking and maintaining inventory. While the software is very effective and efficient in helping you to run your business. But at times there are also problems that you might encounter, just like QuickBooks condense fails.

Reasons Why your QuickBooks Condense Fails

This is one of the errors QuickBooks condense fails that you encounter while trying to condense the file. It is one of the most crucial errors that demands your immediate attention. Even if you have a bit of technical know-how of QuickBooks, then you would be able to sell through. But if you don’t want to go through all the hassle then we suggest connecting with QuickBooks consultant now.

So, first thing first, the data error message with QuickBooks unrecoverable error code 19859 15058 that you see is because the software is not able to condense the data files that you want to verify or rebuild during archiving.

What are the Symptoms of QuickBooks Condense Data Error/Fails

  • Freezing of QuickBooks condense.
  • QuickBooks is unable to run Clean Up Utility program.
  • The transaction is on hold as the transaction has not been paid.
  • Transactions are on hold as funds are not deposited.
  • QuickBooks software faces a system error while trying to archive data files.
  • QuickBooks will condense the data. This error is unspecified.
  • QuickBooks program faced an error and was unable to condense successfully.
  • Your company file has been restored to its old state.

Troubleshooting Methods to Solve the QuickBooks Condense Fails Issue

The damage can be rectified for the QuickBooks Desktop in the same way that you would do for Mac or Windows. The following steps will give you the knowledge on how to resolve QuickBooks condense fails issue or error.

Step I- Update QuickBooks Desktop

Windows

  • Select Update QuickBooks Desktop from Help.
  • Click Update Now, then click Get Updates.
  • Close QuickBooks and reopen it after the update is complete.
  • Select Yes when prompted to install the update.

MAC

  • Select Check for QuickBooks Updates from the QuickBooks menu.
  • Install and relaunch the program.

Step II- Run QuickBooks Tool Hub

  • First of all, close QuickBooks.
  • Download the QuickBooks Tool Hub document.
  • Save the file in a safe location so that you can easily find it.
  • Open the document you downloaded.
  • Follow the on-screen steps to introduce and consent to the terms and conditions.
  • After that, perform the steps that appear on your screen in order to install.
  • Also, acknowledge the terms and conditions.
  • Once the installation process completes, then double-click on the icon to run the Tool Hub.

Steps on How to Condense the QuickBooks Company File

  • Select the file – > Utilities -> Condense Data Command.
  • Before setting the specific date radio button you should select the transactions.
  • Select the remove transaction before the date.
  • After ensuring the transactions that QuickBooks should remove, click next.
  • Decide and specify how you would like the inventory transactions should be condensed and then click next.
  • Identify the transactions that should be removed and click on next.
  • Determine any list cleanup that you should like to do and then click on next.
  • Ensure and confirm the condensing and archiving operation.
  • Click on begin to condense.
  • When prompted, back up the data file.
Read more-- QuickBooks Super Condense

Condense QuickBooks Desktop for MAC Company File

Know how to utilize QuickBooks Desktop for MAC Condense Data application to shrink the size of your company file. You can smaller the date range of your company file if it has gotten too big. When you choose a date range for QuickBooks, it removes transactions that are outside of that period and replaces them with fresh monthly summaries.

How to Use the Condense Data Utility

To discover how to compress your file, you have to select the QuickBooks version you use. Before any data is removed, the QuickBooks Condense Data application will save a backup of your file. You can restore the backup to see your original data if the condenser fails.

Use Condense Data Utility for QuickBooks Mac Plus 2023

You may now select from multiple options with QuickBooks Mac Plus 2023 to decrease the size of your company file and keep or remove particular data.

QuickBooks Desktop for Mac Condense

Delete the audit trail

Condense has been upgraded to offer the option to delete the audit trail, which would reduce your file size while retaining all the detailed transactions.

  • Firstly, you have to go to File and then you have to select Utilities, then you have to select Condense Data.
  • Then you have to choose Remove audit trail data up to this point.
  • Then you have to select Condense.
  • Now you have to save a backup of your file.
  • After that, you have to review the info that is displayed in the Condense Data Completed window.

Remove all transactions

This option will reduce the size of your company file by removing all transactions while leaving the list entries and preferences in place.

  • Begin by going to File and then you have to select Utilities, and then you have to choose Condense Data.
  • Choose Remove all transactions (keep preferences and lists).
  • Then you have to select Condense.
  • After that, you have to save a backup of your file.
  • Lastly, you have to review the information that is displayed in the Condense Data Completed window.

Remove Dated Transactions

This option offers more possibilities for the condense operation and will delete all transactions from your company file that occurred before a specific date.

  • Begin by going to File and then you have to select Utilities, then you have to select Condense Data.
  • Then you have to select Remove transactions dated.
  • Choose Before, then you have to select a date.
  • After that you have to select More Options… and then you have to select the options that you require. If you need help, click Help.
  • Lastly, you have to review the information that is displayed in the Condense Data  Completed window.

Period Copy

A period copy is a streamlined version of your company file that only includes information for a particular time period.

To create a period copy, you have to follow the below steps.

  • You have to go to File and then you have to select Utilities, and then you have to choose Condense Data.
  • Then you have to select Remove transactions dated.
  • Now you have to choose before and after and then you have to select dates.
  • Choose the options you require by selecting More Options… If you need help, you have to click Help.
  • You have to save a backup of your file.
  • Analyze the data shown in Condense Data Completed.

The following options are available to you when you pick Remove transactions dated.

Would you like to remove the following transactions?

  • Unreconciled bank and credit card transactions
  • To be printed transactions
  • To be sent invoices and estimates are all examples of uncleared (unreconciled) transactions
  • All estimates, Purchase orders, sales orders, and Pending Invoices
  • All time and Mileage activities transactions that contain unbilled expenses and items.

How are transactions supposed to be summarized?

  • Don’t make a summary
  • Write one summary entry
  • Write one summary entry per month.

How should inventory be summarized?

  • Keep inventory transactions
  • Summarize inventory transaction

Do you wish to delete any unused list entries?

Accounts, Jobs, Customers, Vendors, Other Names, Items, Done To-Do Notes, Classes, and Unused Items in All Other Lists.

Condense QuickBooks Mac Plus Data 2022 and Earlier

QuickBooks Desktop Mac plus Condense data
  • Begin by going to File and then you have to select Utilities, then you have to select Condense Data.
  • The date that you want to delete transactions from should be entered.
  • Then you have to select OK.
  • To create a backup file,  you have to click OK.
  • Once the backup is finished, you have to click OK.
  • Once OK has been selected, review the information in Condense Data Completed. Selecting Show List will allow you to evaluate any transactions that couldn’t be deleted along with a justification for why they were kept.

Even after ensuring and following these steps if you are unable to resolve the issue, run the QuickBooks condense repair tool, and do contact our QuickBooks error consultant to help you in troubleshooting the error.

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