QuickBooks Memorized Reports Not Working, Does Not Open or Opens a Different Memorized Reports

QuickBooks Reports Not Working

In this article, you learn how to fix the memorized reports not working in QuickBooks or memorized reports not open issues.

QuickBooks has left its imprint on every accounting foundation with the most innovative accounting software. While enjoying its vast benefits, the user may encounter occasional technical difficulties, which are generally fixed relatively quickly and by the individual himself. Though the Intuit team is attempting to improve things, many individuals are still experiencing difficulties when using the application memorized transactions are the most prevalent.

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QuickBooks has over 100 reports that may be used to see and analyze your financial data. However, there are situations when you are unable to resolve an issue. Sometimes there is a mistake, and sometimes the report you receive simply does not offer you the correct information.

What exactly do Memorized Reports Indicate?

Generally, When you exhibit a memorized report, the parameters you remembered are applied, but the most recent data is displayed. While in QuickBooks usually, When you memorize a report, you may store it with its existing customization options. Locate and show the report you wish to remember. Choose Customize. When you’ve finished customizing the report, click Run report, then Save customization.

For example: If the report date is set to Last Month and you memorize the report in September but recall it in December, the data in the remembered report will be from November rather than August.

What exactly is the error message that gets displayed on the screen?

Usually, the error message that pops up on the screen says, “ Report contains invalid formatting. Recnum 1** The report must be deleted.“

The error message shown may differ between QB versions. The aforementioned notice might be caused by a number of circumstances, including:

  • Either because the path that points to the memorized transactions is damaged or
  • The path itself no longer exists

Now that you are aware of this error, let’s see how the same can be resolved. Let us dig further and ponder the solutions that can be taken.

How to Resolve Memorized Reports Not Working in QuickBooks Desktop

What can you do is either: 

  • Recreate the report
  • Troubleshoot the error

First, you will be far from the need to restore the list itself only. For doing the same a step-by-step guide is given right below. Make sure you follow the steps accurately to avoid all uninvited errors or complications.

You may accomplish this by taking the following steps:

  • The first and foremost step is, Go to the Memorized Reports area.
  • To get to the part, follow the path. It’s similar to this: Reports > Memorized tab > Memorized Reports list. 
  • Now, under the Memorized Reports list drop-down menu, look for the Resort section.
  • Select the Resort tab. 
  • After the above step, Click OK to close the dialogue box with the statement 
  • Thereafter, Now go to the files tab and choose Rebuild data from the Utility menu. 
  • After the subsequent step, The system will prompt you to backup your files.
  • When you click OK, your data will begin to reconstruct.
  • Next, once the procedure is finished, you must validate your data.
  • This step is essential to search for any possible damages. 
  • For the final step, If you still see an error message then you will have to use your .log file.

Method 1: To Recreate your Report

There is always a recommendation that you keep a backup of your QuickBooks business data before attempting to rebuild your Memorized report. Handle this with extreme caution. Now, If you are satisfied executing things independently, then proceed as follows:

  • In the first step, proceed to Navigate to your Memorized reports list.
  • Next, from the drop-down menu itself, further select Create a New Group.
  • For the next step, to continue, Fill in the name you like under the names tab. Please keep the name in mind as we will be utilizing it in the next phases.
  • Now, in this group folder, proceed to transfer all damaged files. 
  • Once the above step is completed, Choose the resort list from the remembered report section.
  • Now, a message will appear on the screen, displaying a message in a dialogue window. Hit Ok on the same.
  • After the subsequent step, Because the changes will take time to show, log out of Quickbooks and log back in; your modifications will be displayed now, and your issue will be rectified.

Method 2: QBwin.log file

Follow each step accurately.

  • First, Find the file on your computer and double-click it to open it.
  • Since the most recent log files appear at the bottom of the list, proceed to further Start the most recent file.
  • After the subsequent step, To locate the Lvl-Error, press CTRL+F. Simply follow the steps and double-check the information.
  • Just simply go through the instructions and verify the data again. If you still see errors and redo the steps above.

How to Fix QuickBooks Reports Not Working Issue

The most commonly used features of QuickBooks are initializing business plans, preparing reports, spreadsheets, and invoices, filing taxes, maintaining income and expenses sheets, and many more.

Follow the below steps to fix the issue…

  • First, you would need to create a backup for your company file.
  • Now navigate like: Reports > Memorized reports > Reports list.
  • Now scroll down to the bottom of the list and you will see the option called Reports, now click on New group.
  • Now in the name field, enter the phrase as it is “Z Do Not Use” and click Ok.
  • This is the folder you created wherein all the broken reports will be moved.
  • Thus now locate the broken reports tab and from the drop-down menu that appears click on the edit reports icon.
  • From the Save reports group, select the folder you created with the name “Z does not use”.
  • You will have to repeat the above-given steps for every broken file you encounter.
  • Now click on the reports button and click on the sort list tab and then click ok.
  • Now re-login to your QuickBooks accounts and your issue will most likely be sorted.

If you need more help on memorized reports not working in QuickBooks, deleting memorized reports, creating a custom report, and saving customize reports, QuickBooks easily and effectively then you would need to talk to our QuickBooks error Consultant. To get help call our toll-free helpline number.

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